Proposal Coordinator

Zachry Construction Corporation; Grand Prairie (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

Zachry Construction Corporation invites applications for the Proposal Coordinator position, requiring strong administrative skills and 3-5 years of relevant experience. The role involves managing RFPs and facilitating proposal development, contributing to the company's growth and success in bids. A supportive work culture prioritizing teamwork and attention to detail awaits the successful candidate.

Benefits

Medical, Dental, Vision, and Life insurance

401k, Paid leave, and Bonus Program

Company-paid short-term and long-term disability insurance

Employee assistance program

Qualifications

• 3-5 years previous experience in bid, proposal, or marketing coordination
• Experience with project bid packages and compliance
• Strong work ethic and ability to complete tasks timely

Responsibilities

• Review and understand RFPs, RFQs, and other bid documents
• Facilitate technical writing for proposals
• Provide administrative support and manage vendor registrations

Skills

Attention to detail

Problem-solving

Collaboration

Education

Bachelor’s degree in Business Administration, Marketing, Construction Management or a related field

Tools

Microsoft Office 365

Adobe Acrobat Pro DC

Adobe InDesign

Job description

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Extraordinary commitment runs deep at Zachry. Here, dedicated men and women have the opportunity to work on challenging projects alongside those who value innovation and support team efforts in all our endeavors. We take care of our team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make:

Every Person Matters

Together We Can Do Great Things

This Is More Than a Job

Job Summary

Zachry Construction Corporation is seeking a Proposal Coordinator in our North Texas Region. Primary responsibility will include heavy administrative coordination, putting together prequalification packages, bid forms, and competitive sealed proposals to secure construction. Attention to detail, records maintenance, and process facilitation is critical in this position. This individual will contribute to business growth by assisting in the creation of Statements of Qualifications (SOQs) and Requests for Proposals (RFPs). The coordinator provides support to the estimating and business development departments for multiple pursuits at one time.

Essential Functions

• Review and understand the owner/client RFPs, RFQs, Invitations to Bid, and other bid documents to complete bid forms information with various department.
• Facilitate persuasive and technical writing for business development marketing and proposals.
• Content production and coordination for business development marketing and proposal development
• Produce project specific and general prequalification questionnaires.
• Provide general administrative support, organizing, and filing, including confidential and time-sensitive material, maintaining records and data systems.
• Facilitate Proposal tool and relationship management use
• Manage vendor registration process.
• Assist estimating with sub/supplier bid solicitation during bidding process.
• Perform other job duties as assigned.
• Participate in local construction marketing/proposal organizations
• This is a deadline driven position, and flexibility is required to ensure all work is completed in a timely and compliant manner.
  
  

This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.

Required Skills & Experience

• 3-5 years previous experience preferred working in bid, proposal or marketing coordination and general contractor in a similar capacity. Alternatively, 3-5 years of project coordination or administration in the AEC industry.
• Bachelor’s degree in Business Administration, Marketing, Construction Management or a related field.
• Experience with preparation of project bid packages, including completing bid forms and coordinating with various support departments to comply with bid requirements.
• Intermediate knowledge of Microsoft Office 365 Teams, Excel, Word, PowerPoint and Outlook and Adobe Acrobat Pro DC. Experience with Adobe InDesign is a plus.
• Self-starter with strong problem-solving skills
• Strong work ethic with ability to complete tasks timely.
• Commitment to maintaining confidentiality & data security.
• Ability to act and operate independently with minimal daily direction from management to accomplish objectives.
• Ability to juggle multiple projects with strict deadlines in a changing environment.
• Ability to collaborate with sense of urgency.
• Ability to collaborate successfully with various personalities.
• Must be detailed oriented and self-motivated to get the job done.
• Must be deadline driven to ensure all work is completed in a timely manner.
  
  

Benefits And EOE

Zachry offers an industry-leading benefits package for our employees and their families.

• Medical, Dental, Vision, and Life insurance
• 401k, Paid leave, and Bonus Program
• Company-paid short-term and long-term disability insurance
• Employee assistance program
• For additional company information, please visit www.zachrycorp.com
  
  

Zachry Construction Corporation performs heavy civil work throughout the United States, and relocation is sometimes required for continuous employment opportunities.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Applicants must be immediately authorized to work for any employer in the U.S. We do not sponsor or transfer sponsorship of an employment visa at this time. We do not interview or hire students in F-1 or J-1 status and will not sponsor them for work visas.

Notice to Staffing Agencies

Zachry Federal Construction Corporation and its subsidiaries (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry Federal, including unsolicited resumes sent to a Zachry Federal mailing address or email address, directly to Zachry Federal employees, or to Zachry Federal’s resume database will be considered Zachry Federal property. Zachry Federal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry Federal will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry’s recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Zachry’s Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Construction

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