Proposals & Pursuits Coordinator - (Remote)

Reed Smith LLP; Chicago (IL); Remote; USD 80,000 - 115,000; Full time

Job summary

Reed Smith LLP seeks a Proposals & Pursuits Coordinator in Chicago to support global RFPs. The role involves drafting proposals, managing complex activities, and collaborating with business development teams to enhance firm strategies. The candidate should possess a Bachelor’s degree and relevant experience in proposal management.

Benefits

401(k) Retirement Plan

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Flexible Spending Accounts

Qualifications

• 2-4 years of experience in a bid/pitch-heavy role.
• Proposals experience within a professional services environment.
• Ability to present ideas clearly.

Responsibilities

• Supporting senior members of the team on complex RFP activities.
• Drafting, editing, and producing RFP response documents.
• Coordinating inputs from various stakeholders.

Skills

Attention to detail

Proposals experience

IT literacy

Interpersonal communication

Organizational skills

Education

Bachelor’s degree or above in marketing, communications, or related field

Job description

Proposals & Pursuits Coordinator - (Remote)

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Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

US Job Description

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

Reporting into the Proposal Manager, you will be part of the central proposals and pursuits team working on the firm’s most important global RFPs. This team supports across the full range of the firm’s practice and industry groups, to drive the firm’s business development efforts through pitching and proposals. The successful candidate will work collaboratively with other members of the central proposals and pursuits team, as well as supporting the business development professionals across the firm on single-practice opportunities.

Job Duties And Responsibilities

• Supporting senior members of the central team on large, complex RFP activates.
• Working on RFP opportunities, ensuring the firm’s best practice processes are followed throughout.
• Assisting in identifying winning strategies and drafting persuasive key sales messages that seek to differentiate what Reed Smith has to offer.
• Coordinating and managing inputs from a variety of stakeholders.
• Drafting, editing, formatting, and producing RFP response documents utilizing both standard content text tailored as appropriate to the opportunity, whilst also drafting some content from scratch (for example, executive summaries).
• Supporting attorneys in preparation for client presentations.
• Helping ensure all proposal opportunities are tracked within the firm’s CRM system.
• Helping to maintain a library of proposal-related content.
• Creating proposal-related reports.
• This job specification may continue to evolve according to the needs of the groups / firm.
  
  

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Bachelor’s degree or above in marketing, communications, or related field.

Experience: 2-4 years working in a similar professional services environment in a bid/pitch-heavy role

Skills

• Proposals experience within a professional services environment.
• Excellent attention to detail, grammar, and proof-reading skills.
• Strong IT literacy.
• Confident and credible in dealing with senior stakeholders, including partners and senior managers.
• Self-starter who can show initiative and get on with tasks without the need for significant supervision and direction.
• Significant experience in a partnership environment in a similar role with an appreciation of the benefits of a focused client approach.
• Ability to learn about the firm quickly and grasp technical terms.
• Have the confidence to present ideas and views clearly and with conviction.
• Adopt a flexible and versatile approach to work and enjoy working with a team with different needs, styles, and requirements.
• To be collaborative, resourceful, proactive, and creative.
• Ability to create and maintain visibility within the team.
• Have tenacity and show willingness to implement new ideas.
• Have the confidence and be alert to sensitivities, to challenge and take a robust commercial stance, where appropriate.
• Have a proactive and solutions-based approach as well as having a can-do approach to delivering needs of the firm.
  
  

Other

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions

• The ability to work calmly under pressure, juggling multiple deadlines and managing the expectations of demanding internal clients.
• Excellent drafting and writing ability, with an emphasis on creating an engaging “first time working product”.
• Exceptional organizational and time management skills.
• High level of attention to detail.
• Ability to liaise with people at all levels, throughout different geographies, and time zones.
• Excellent oral and written communication skills and willingness to approach senior partners and attorneys with new concepts and ideas.
• Ability to grasp and apply new ideas and communicate with various personalities at all levels.
• Must possess great interpersonal and communication skills.
• Ability to utilize technology, including computers and telecommunication devices.
• Ability to work long days as required.
  
  

Working Conditions: The position is remote, but the individual must be up to 2 hours of commuting distance from the Reed Smith office, in case of emergencies or special circumstances. There may be occasional requirements to work beyond your regular schedule, and there is also the potential for in-office work requests as needed, making proximity to the office important.

Pay Ranges

This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Pittsburgh, Houston, Dallas: $35.00 - $39.00 per hour
• Chicago: $37.50 - $42.00 per hour
  
  

This is a full-time, benefits-eligible position. Compensation is hourly and will be based on the number of hours worked annually, in accordance with the role’s non-exempt status.

Employee Benefits Overview

Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• College Savings Plan
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)
  
  

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Law Practice and Legal Services

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