Proposal Coordinator

AE2S (Advanced Engineering and Environmental Services, LLC); Grand Forks (ND); On-site; USD 59,000 - 73,000; Full time

Benefits offered by this job

Family health insurance

Dental and vision insurance

Disability coverage

Paid time off

Paid parental leave

Job summary

AE2S, a 100% employee-owned engineering firm, seeks a Proposal Coordinator to join our Proposals team. You’ll own proposals from kickoff to submission, juggling 2–4 pursuits with 2–4 week windows, and collaborate with technical staff to craft winning, well-designed proposals.

Responsibilities include leading the process, creating outlines and milestones, coordinating input from SMEs and reviewers, and using Adobe Creative Suite to layout proposals while maintaining brand standards.

Qualifications

• Bachelor’s degree in Communications, Marketing, Journalism, English or related field required.
• Proficient in Adobe InDesign, Illustrator and Photoshop, as well as MS Word, PowerPoint and Excel.
• Ability to be flexible, positive, and work with cross-functional teams to develop a collaborative environment.
• Excellent communication, interpersonal, and organizational skills.
• Strong attention to detail and proofreading abilities.
• Basic understanding of design principles.

Responsibilities

• Lead and manage the proposal process from kickoff through submission; meet deadlines and compliance.
• Support and guide the Go/No-Go process for pursuit decisions.
• Coordinate input from Proposal Managers, SMEs, and reviewers; schedule meetings.
• Develop outlines, schedules, and milestone plans for proposals.
• Review RFPs/RFQs to ensure all requirements are addressed.
• Coordinate technical content, resumes, and supporting materials.
• Use Adobe Creative Suite to layout proposals and maintain brand standards.
• Collaborate on pursuit strategy and differentiators.
• Support interview preparation and leave-behind materials.
• Help maintain proposal archives and CRM entries.
• Step in during peak deadlines in a team-first environment.

Skills

Project coordination

Communication

Deadline management

Go/No-Go process

Education

Bachelor’s degree in Communications, Marketing, Journalism, English, or related field

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Microsoft Word

PowerPoint

Excel

Job description

Location Options

Location Options: Grand Forks, ND; Maple Grove, MN; or Denver, CO

AE2S is seeking a Proposal Coordinator to join our growing Proposals team. This role is ideal for someone who has a passion for driving the proposal process, managing multiple deadlines, and crafting compelling, well‑designed proposals that help win meaningful engineering projects.

At AE2S, proposals are not just about formatting. They’re about storytelling, strategy, and collaboration. You’ll work across disciplines, partnering closely with technical staff, and play a key role in positioning AE2S for success.

As a Proposal Coordinator, you’ll own proposals from start to finish, typically juggling 2–4 active pursuits at a time with turnaround windows ranging from 2–4 weeks.

Responsibilities

• Lead and manage the proposal process from kickoff through submission, ensuring deadlines, quality standards, and compliance requirements are met
• Support and guide the Go/No‑Go process, assisting business leaders in making informed pursuit decisions
• Facilitate proposal kick‑off meetings and coordinate input from Proposal Managers, SMEs, and reviewers
• Develop outlines, schedules, and milestone plans to keep proposal teams on track
• Review RFPs/RFQs to ensure all requirements are addressed and incorporated
• Coordinate technical content, resumes, project descriptions, and supporting materials
• Use Adobe Creative Suite to layout proposals, create graphics, and maintain brand standards
• Collaborate with the team on pursuit strategy, differentiators, and positioning
• Support interview preparation, including interview strategy, presentations, and leave‑behind materials
• Help maintain proposal archives, CRM entries, and master resume files
• Step in to support team members during peak deadlines—this is a true team‑first environment

Why AE2S

Build Your Future. Protect What Matters.

AE2S is a 100%Employee-Owned engineering consulting firm focused on solving complex water and infrastructure challenges. In the role, you will have the opportunity to make a national impact while helping communities create safe, sustainable, and resilient water systems.

Compensation And Total Rewards

The anticipated salary range for this position is:

• $59,400 - $72,600
• This salary range represents AE2S's good-faith estimate at the time of posting. Actual compensation will be determined based on factors such as experience, technical expertise, licensure, certifications, education, geographic location, internal equity, and business needs.

At AE2S, compensation extends beyond base pay and includes opportunities to share in both individual and company success through:

• Discretionary bonus opportunities
• Employee ownership through the ESOP
• Matching 401(k) contributions

Industry-Leading Family Benefits

AE2S believes financial security extends beyond salary alone. Our comprehensive benefits program includes:

• 100-percent company-paid family health Insurance
• 100-percent company-paid employee dental and vision insurance
• Company-paid short-term and long-term disability coverage
• Paid Time Off (PTO), including credits for prior experience
• Paid parental leave

Basic Qualifications

• Bachelor’s degree in Communications, Marketing, Journalism, English, or related field required.
• Proficient in Adobe InDesign, Illustrator, and Photoshop, as well as Microsoft Word, PowerPoint, and Excel.
• Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment.
• Excellent communication, interpersonal, and organizational skills.
• Demonstrated attention to detail with strong grammar, spelling, composition, and proofreading abilities.
• Basic understanding of design principles.
• Ability to multi-task, work under the pressure of a deadline-driven environment and occasionally work over-time to meet client needs.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• Proficient with CRM (Deltek, Vantage Point preferred).
• 2-5 years’ experience with proposals, ideally in an AEC firm.
• Strong interest in learning about the engineering industry.

Physical Requirements

• Primary functions require physical ability and sufficient mobility to work in an office setting
• Ability to stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Occasionally lift, carry, push, and pull light to moderate amounts of weight
• Operate office equipment requiring repetitive hand movement
• Fine coordination including the use of a computer keyboard
• May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
• May require occasional evenings and weekends with overtime expectations varying with workload
• May be required to travel to off-site locations including occasional overnight stays out of town

AE2S is an Equal Opportunity / Aff. Action / Disability Employer