Proposal Coordinator

Tarsco Bolted Tank, a TF Warren Company; Goodman (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

The Proposal Coordinator is based at Tarsco Bolted Tank in Goodman, MO, and coordinates customer RFQs from receipt to final proposal delivery. You review specifications, drawings, and bid documents to define scope, identify risks, and manage RFQ data in the quote system while supporting estimating and quality reviews.

You will act as the central hub between Sales, Estimating, Scheduling, Engineering, Purchasing, Operations and Quality to ensure accurate, competitive proposals and timely

Qualifications

• High School diploma or GED required.
• Associate or Bachelor degree in Construction Management, Engineering, Business, Project Management or related field preferred.
• Minimum of two years in estimating support, proposal coordination, project coordination, or related roles preferred.
• Proficient with Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint) and Acrobat.

Responsibilities

• Review RFQs and bid documents to extract scope.
• Input RFQ data into the quoting system.
• Coordinate with Sales, Estimating, Scheduling, and Engineering teams.
• Identify risks, assumptions, exclusions, and schedule constraints.
• Prepare final proposal packages for regional sales manager or customer.
• Maintain organized project documents and bid review processes.
• Support templates, checklists, and risk review processes.

Skills

Analytical skills

Problem solving

Written communication

Organizational skills

Multi-tasking

ERP experience

CRM experience

Excel proficiency

Proposal management

Education

High School Diploma or GED

Associate or Bachelor degree in related field

Tools

ERP systems

CRM platforms

Microsoft Office

Adobe Acrobat

Job description

Tarsco Bolted Tank is leading the industry in engineering, manufacturing and construction of liquid and dry bolted storage tank systems. We design and manufacture to national and international standards and have extensive experience in all environments and climates worldwide. Our expertise and available resources allow us to execute a wide range of projects in both size and complexity, tackling the unique challenges our customers face.

Tarsco Bolted Tank is seeking to add a dynamic Proposal Coordinator to our team! This position is officed at 5897 State Highway 59 in Goodman, MO. The primary office hours are 10 hour shifts Monday-Thursday with daily overtime and an additional day as required to support the business needs.

Job Summary:

The Proposal Coordinator is responsible for coordinating customer Requests for Quotation (RFQs) from initial receipt through final proposal delivery. This position reviews customer specifications, drawings, plans, and bid documents; identifies scope requirements, assumptions, exclusions, risks, and clarifications; enters and manages RFQ information within the quote system; supports the estimating process; and performs quality reviews of completed estimates and proposal documents before release to the Regional Sales Manager or customer.

The Proposal Coordinator serves as the central point of coordination between Sales, Estimating, Scheduling, Engineering, Purchasing, Operations, and Quality to ensure proposals are accurate, complete, competitive, and submitted on time.

Essential Duties and Responsibilities:

• Review incoming RFQs, invitations to bid, customer specifications, drawings, contracts, and supporting project documentation.
• Extract and organize all information necessary to accurately define project scope and prepare opportunities for estimating.
• Review customer-provided drawings and specifications to identify required tank components, accessories, coatings, appurtenances, services, construction requirements, and customer deliverables.
• Enter complete and accurate RFQ information into the company quoting system.
• Identify and document project assumptions, clarifications, exclusions, risks, customer requirements, and scope constraints.
• Recognize and communicate commercial, contractual, technical, schedule, execution, and operational risks associated with opportunities.
• Review customer contract requirements and communicate applicable requirements to estimating and management.
• Coordinate with Regional Sales Managers, Estimators, Purchasing, Scheduling, Engineering, Manufacturing, and Construction personnel to obtain required information and resolve questions.
• Ensure project documents are properly organized, filed, and maintained within company systems.
• Utilize PDF and document markup tools to identify requirements, communicate questions, highlight risks, and support internal review processes.
• Establish and facilitate internal bid review meetings for projects that are high value, high risk, technically complex, strategically important, or subject to unique commercial requirements.
• Support quote queue visibility and prioritization to help ensure deadlines are achieved.
• Track quotation progress throughout the estimating process and proactively communicate concerns that could impact proposal quality or submission deadlines.
• Review completed estimates and proposal documents prior to release.
• Validate that proposal scope aligns with customer requirements and internal estimating assumptions.
• Verify inclusion of all required assumptions, qualifications, exclusions, clarifications, schedule commitments, commercial terms, and customer-specific requirements.
• Identify errors, omissions, inconsistencies, unclear language, unsupported commitments, or other issues requiring correction before proposal release.
• Coordinate required revisions with estimating and other stakeholders.
• Prepare final proposal packages and provide completed proposals to the Regional Sales Manager or customer as directed.
• Complete customer prequalification forms, vendor registration documents, and proposal support documentation as required.
• Assist in development and maintenance of proposal templates, RFQ checklists, risk review processes, and standardized work instructions.
• Identify opportunities to improve proposal quality, efficiency, consistency, and risk management throughout the quotation process.
• Perform other duties as directed or assigned by management.

Share in our Core Values

Our core values are the cornerstone on which we build our business, a belief that doesn’t change. They are the driving force behind our mission. These core values define our company’s culture and provide guidance for all of our daily business decisions. The values that we believe make our company great are:

• Safety is always our highest priority.
• Employees are our greatest strength.
• Committed to customer satisfaction.
• Act with integrity.
• Strive for excellence.
• Deliver positive results.
• Perform with a sense of urgency.
• Be socially and environmentally responsible.
• Lead by example.
• Train for improvement.
• Innovate for better solutions.
• Strong administrative qualities to include giving clear direction, thinking proactively, having a high sense of urgency, accountability and achieving goals
• Excellent verbal and written communication skills at all levels within an organization, in person and virtually
• Self-motivated, detail orientated and quality focused
• Strong presentation skills and demonstrated history of small and large group engagements
• Established relationships with bolted tank industry
• Problem solving with minimal oversight
• Ability to interpret technical information and industry trends
• Proficiency in interpreting and analyzing sales reports and proposals
• Strong problem-solving, negotiation, and interpersonal skills
• Assertive personality in a highly competitive industry
• Ability to perform business and technical math calculations accurately
• Read and interpret mechanical drawings required
• Experience with enterprise resource planning systems (ERP)
• Proficient skills in Microsoft products-emphasis on strong Excel skills
• Ability to prepare computerized reports
• CRM experience
• Experience analyzing storage silo systems with ancillary equipment

Education and/or Experience:

• High School Diploma or GED required
• Associate or Bachelor degree in Construction Management, Engineering, Business, Project Management or related field preferred
• Minimum of two years of experience in estimating support, proposal coordination, project coordination, construction, manufacturing, engineering, sales support, procurement, project controls, or related functions preferred.
• Proficient use of Microsoft Office applications including Excel, Word, Outlook, Teams, and PowerPoint.
• Proficient use of Adobe Acrobat or equivalent document review software.
• Experience reviewing technical drawings, specifications, contracts, and bid documents preferred.
• Experience with CRM, ERP, estimating, or quotation management systems preferred.
• Experience in tanks, structural steel, coatings, industrial construction, manufacturing, fabrication or related industry experience

Required Skills:

• Strong analytical and problem-solving skills
• Ability to interpret technical drawings, specifications, contracts and customer requirements
• Effective mentoring and team development skills
• Excellent written and verbal communication skills
• Strong organizational and project coordination abilities
• Ability to manage multiple deadlines and priorities simultaneously
• Experience with ERP systems, CRM platforms, proposal management tools and Microsoft 365 applications preferred
• Strong business acumen with the ability to balance customer requirements, operational capabilities and profitability objectives
• Constant internal contact with management and employees at all levels of the organization
• Frequent external contact with sub-contractors and other vendors

Other Requirements:

• Ability to lift up to 25 pounds and work in an office environment which includes sitting up to 10 hours per day and utilizing stairs
• Ability to work overtime as need to support business needs
• Ability to visually review technical documents, specifications, schedules and drawings
• Ability to occasionally enter production facility and adhere to all personal protective equipment (PPE) requirements to include but not limited to steel toed shoes, hearing protection, hardhat, safety glasses, etc.

We celebrate diversity and are committed to creating an inclusive environment for all employees. We are proud to be an Equal Opportunity Employer! All qualified applicants will receive consideration for employment and if hired, will work in an environment that does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status. Reasonable accommodations are available for qualified individuals with disabilities throughout the application and employment process.