Senior Proposal Coordinator

Quanta Infrastructure Solutions Group; Chattanooga (TN); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive Compensation

Comprehensive Health Coverage

PTO and Paid Holidays

Education Reimbursement

401(k) Retirement Plan

Job summary

QISG is seeking a Senior Proposal Coordinator to join our team and manage the end-to-end proposal process. You will coordinate inputs, ensure compliance, and direct production of final proposals across multiple offices.

As a senior member, you will lead workflow, mentor teammates, and liaise with sales and technical groups to gather rate sheets, schedules and other required documentation, while maintaining our proposal standards.

Qualifications

• 5+ years of relevant proposal experience in a professional services or construction environment.
• Bachelor’s degree in Marketing/Communications or related field is preferred.
• Knowledge of bid preparation and proposal processes in the power delivery industry is a plus.

Responsibilities

• Prepare and submit documentation to set up internal proposal numbers.
• Review inquiries to interpret scope and deliverables.
• Develop proposal matrix and schedule per company guidelines.
• Create and manage electronic file structures and backups for proposals.
• Lead internal proposal kick-off meetings with the team.
• Coordinate with sales, commercial, and technical teams for required documentation.
• Ensure proposal format reflects client requirements and our win strategy.
• Monitor progress, hold regular progress meetings, and ensure approvals.

Skills

Microsoft Office

Written communication

Verbal communication

Interpersonal skills

Problem solving

Project coordination

Education

High School diploma

Bachelor’s degree in Marketing/Communications

Tools

SharePoint

Visio

Adobe Acrobat

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About This Role

This position may be based in Houston, Texas; Overland Park, Kansas; Scottsdale, Arizona; or Chattanooga, Tennessee , with remote work considered for select candidates based on experience and business needs .

The Senior Proposal Coordinator is an integral part of our proposal development process, entrusted with the responsibility of ensuring the security and integrity of all proposal documentation. This role involves coordinating the internal proposal process, reviewing all proposal inputs, and directing the production of the final proposal.

As a Senior Proposal Coordinator, you will work in close collaboration with the proposal team, ensuring that all internal and external requirements are met, from the receipt of inquiry through to contract award. This position holds the overall responsibility for adherence to the QISG’s proposal process, ensuring that our high standards are maintained.

In addition to the duties typically assigned to a Proposal Coordinator, the Senior Proposal Coordinator role comes with enhanced responsibilities. These include a more in-depth workload, potential leadership opportunities within the group, offering the chance to guide, mentor, and influence the direction of our proposal process.

What You'll Do

• Prepares and submits documentation to set-up internal proposal number.
• Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables.
• Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines.
• Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company’s server system.
• Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
• Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team.
• Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.).
• Establishes the format of the proposal to reflect the Client's requirements and the Company’s agreed proposal win strategy.
• Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule.
• Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders.
• Ensures that the proposal is fully compliant with the Client’s requirements. Where this is not possible, identify alternatives and possible solutions.
• Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead.
• Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company’s Delegation of Authority) are in place prior to submitting the proposal.
• Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals.
• Adheres to internal standards, policies, and procedures
• Performs special projects and completes other duties as assigned or requested

What You'll Bring

Required Experience and Education

• High School diploma, or equivalent, and 5+ years of relevant proposal experience

Preferred Experience And Education

• Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience within the construction industry (exposure to EPC projects in the power delivery industry)
• Knowledge and skills in bid preparation, specifically in the electric power industry

Skills

• Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio) and Adobe Acrobat
• Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
• Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style
• Well-developed written and verbal communication, interpersonal, influencing and presentation skills
• Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
• Ability to work irregular schedule and long hours required to meet required deadlines.

Travel Requirements

• Travel: Yes
• Percent of Time: 10%

What You'll Get

QISG Benefits Highlights

• Competitive Compensation
• Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
• 24/7 telehealth (Teladoc)
• Employee Assistance Program (EAP)
• Company-funded HSA and pre-tax savings options
• 401(k) Retirement Plan
• No-cost Short- and Long-term Disability
• Employer-paid basic Life & AD&D Insurance
• Paid Time off (PTO) and 10 Paid Holidays
• Paid Parental leave
• Education Reimbursement and Professional Development
• Employee discount program and optional insurance offerings:
• Identity Theft Protection
• Accident Insurance
• Voluntary Life (spouse and child)
• Critical Illness
• Hospital Indemnity
• Pet Insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.