Proposal Coordinator

K2M Design, Inc.; Columbus (OH); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Profit-based bonus

401k match

10 paid holidays

Open PTO

Health insurance

Life and short-term disability

Job summary

K2M Design, Inc. is seeking an experienced Proposal Coordinator to support end-to-end proposal development within the AEC industry. The role requires translating complex technical information into clear, persuasive narratives in collaboration with architects, engineers, and project managers.

Responsibilities include content creation, editing, scheduling, template maintenance, and coordinating SMEs to meet deadlines. Hybrid or remote work options are available for the right candidate.

Qualifications

• Bachelor's degree in English, Journalism, Communications, Architecture, or related field.
• 3+ years of experience in proposal coordination, specifically in the AEC industry or with Architectural Design Services.
• APMP (Association of Proposal Management Professionals) certification, a plus.
• Knowledge of AEC industry trends, terminology, and project delivery methods.
• Exceptional writing, editing, and proofreading skills with the ability to convey complex technical concepts clearly.
• Strong project management abilities and attention to detail.
• Proficiency in Microsoft Office suite and Adobe InDesign, required.
• Ability to work under pressure and manage multiple projects simultaneously.
• Demonstrated success in winning AEC contracts through effective proposals.
• Familiarity with government contracting processes for architectural and engineering services.
• Experience in responding to RFPs, RFQs, SF330s, and similar solicitations in the AEC industry.

Responsibilities

• Support the end-to-end proposal development process, from initial strategy to final submission, focusing on AEC industry-specific requirements.
• Collaborate with architects, engineers, project managers, and other subject matter experts to gather information and develop winning content.
• Write, edit, and proofread proposal sections, ensuring clarity, consistency, and alignment with client requirements in the AEC sector.
• Manage the administrative tasks associated with proposal development including monitoring proposal timelines and coordinating team efforts to meet deadlines.
• Support the development and maintenance of proposal templates, boilerplate content, and best practices specific to architectural and engineering services.
• Assist Subject Matter Experts in the creation, writing, editing, and publishing of industry white papers and blogs.
• Assist and/or lead in the creation of internal and external written content to be used for marketing, on the website, social media campaigns, marketing brochures, and pamphlets.

Skills

Proposal coordination

AEC industry knowledge

Editing/writing

APMP certification

Project management

Education

Bachelor's degree in English/Journalism/Communications/Architecture

Tools

Microsoft Office

Adobe InDesign

Job description

Description

K2M Design is seeking an experienced Proposal Coordinator with specific expertise in the AEC (Architecture, Engineering, and Construction) industry to support our proposal development efforts and secure new business opportunities. The ideal candidate will have a proven track record of supporting compelling, persuasive proposal development for complex architectural and engineering projects.

Proposal Coordinator and believe in Building Relationships Based on Trust and Results - we need you! Position is located in any of K2M's offices, hybrid flexible, or fully remote for the right candidate.

Position Mission:

As a Proposal Coordinator, you will support the entire proposal development process, from initial strategy to final submission. Your advanced administrative editing skills will be essential in helping to translate complex technical information into clear, persuasive narratives that resonate with both technical and non-technical audiences. A strong grasp of AEC industry knowledge is vital, as you'll be collaborating closely with architects, engineers, and project managers to accurately represent our capabilities and innovative solutions.

Responsibilities

(subject to change, modification as needed) are as follows, but not limited to:

• Support the end-to-end proposal development process, from initial strategy to final submission, focusing on AEC industry-specific requirements
• Collaborate with architects, engineers, project managers, and other subject matter experts to gather information and develop winning content
• Write, edit, and proofread proposal sections, ensuring clarity, consistency, and alignment with client requirements in the AEC sector
• Manage the administrative tasks associated with proposal development including monitoring proposal timelines and coordinating team efforts to meet deadlines
• Support the development and maintenance of proposal templates, boilerplate content, and best practices specific to architectural and engineering services
• Assist Subject Matter Experts in the creation, writing, editing, and publishing of industry white papers and blogs.
• Assist and/or lead in the creation of internal and external written content to be used for marketing, on the website, social media campaigns, marketing brochures, and pamphlets.

We are looking for positive contributors to our culture, that are passionate about meeting the demanding needs of our clients, and add value and impact through expertise - all in turn contributing to the growth of K2M.

K2M's Benefits and Perks:

• Competitive Pay: Profit based bonus plan, matched 401k plan
• Time off: 10 paid annual holidays, plus Open PTO to balance work and life
• Health Insurance: Medical, dental and vision benefits, plus life and short term disability
• Empowered People: a fundamental principle built into our business, flexible schedule, casual work environment, contagious accountability

Requirements

• Bachelor's degree in English, Journalism, Communications, Architecture, or related field
• 3+ years of experience in proposal coordination, specifically in the AEC industry or with Architectural Design Services
• APMP (Association of Proposal Management Professionals) certification, a plus
• Knowledge of AEC industry trends, terminology, and project delivery methods
• Exceptional writing, editing, and proofreading skills with the ability to convey complex technical concepts clearly
• Strong project management abilities and attention to detail
• Proficiency in Microsoft Office suite and Adobe InDesign, required
• Ability to work under pressure and manage multiple projects simultaneously
• Demonstrated success in winning AEC contracts through effective proposals
• Familiarity with government contracting processes for architectural and engineering services
• Experience in responding to RFPs, RFQs, SF330s, and similar solicitations in the AEC industry