Proposal Coordinator

Toole-Design-Group; Boston (MA); Hybrid; USD 73,000 - 81,000; Full time

Benefits offered by this job

Hybrid schedule

PTO 16 days

Paid holidays

Job summary

Toole Design in Boston is seeking a Proposal Coordinator to support and strengthen roadway and active transportation projects. You will manage the full proposal lifecycle, coordinate with technical staff and partners, and apply your graphic design skills to create compelling layouts in InDesign that meet Toole Design's standards.

The role requires 4–5 years of proposal experience, a bachelor's degree in a related field, and proficiency in InDesign and MS Office, with basic Illustrator/Photoshop

Qualifications

• Bachelor's degree in marketing, communications, graphic design, English, journalism, or similar relevant experience.
• Four to five years of hands-on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team.
• Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint).
• Basic experience with Illustrator and Photoshop.
• Excellent attention to detail and ability to multitask.
• Exceptional organizational skills.
• A collaborative approach to generating strategies and developing creative solutions.

Responsibilities

• You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners.
• You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design's standards.
• You perform copy editing and proofreading to ensure products are error‑free.
• You develop interview presentations and marketing collateral.

Skills

Proposal coordination

Graphic design

Copy editing

Multitasking

Collaboration

Education

Bachelor's degree

Tools

InDesign

Microsoft Office

Illustrator

Photoshop

Job description

Design streets that move people-not just cars.

At Toole Design, we're leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We're looking for a Proposal Coordinator to join our Boston team, someone who's energized to support and strengthen impactful roadway and active transportation projects from behind the scenes, bringing operational excellence that helps our mission and values come to life.

Why You'll Love Working Here

We're a purpose‑driven team of technical experts and operations professionals who believe streets should work for everyone. At Toole Design, you'll join a collaborative environment where operations professionals work alongside industry leaders, with mentorship and development opportunities designed to help you grow your expertise.

We offer:

• A collaborative, inclusive culture that supports your growth and advancement
• A flexible hybrid schedule: 3 days in the office and 2 days remotely
• 8 paid holidays and 16 days of PTO accrued annually
• Competitive salary, excellent benefits, and transportation perks
• The opportunity to support projects that improve lives, advancing safe, inclusive design grounded in ethics, empathy, and equity

What You'll Do

You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design's standards. You perform copy editing and proofreading to ensure products are error‑free. You develop interview presentations and marketing collateral.

What You Bring

• A bachelor's degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree
• Four to five years of hands‑on experience in proposal preparation/coordination, layout design, writing, and copy editing, and working with a team
• Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)
• Basic experience with Illustrator and Photoshop
• Excellent attention to detail and ability to multitask
• Exceptional organizational skills
• A collaborative approach to generating strategies and developing creative solutions

We are targeting a salary range of $73,000 to $81,000 for this position with flexibility for well‑qualified candidates.

We are committed to diversity and equal opportunity.

At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities – people of color, LGBTQIA+, immigrants, first‑generation college students/graduates, those with disabilities and people at all the intersections in between – to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman‑owned, equal opportunity employer (EO/AA/VEV/Disabled employer).