Proposal Associate II

LabConnect; Johnson City (TN); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401k Match

Health Benefits

PTO + Holidays

Disability & Life Insurance

AD&D

Job summary

LabConnect is seeking a Proposals/Operations professional in Johnson City, TN to support budgeting, quotations, and proposal coordination for clinical trial services. The role involves preparing quotes, reconciling budgets, and collaborating with Business Development and partner labs.

Ideal candidates have a Bachelor’s degree in a relevant field and at least 1 year in pharma/clinical research, with proficiency in MS Office and experience in Salesforce or SharePoint being a plus.

Qualifications

• Bachelor’s degree or equivalent in science, business, or marketing discipline.
• At least 1 year of experience within a pharmaceutical, clinical research, or healthcare environment; proposals preferred.

Responsibilities

• Prepare quotations for protocols, bid requests, study revisions and additions using pricing tools.
• Complete budget to actual reconciliations at predetermined time points over the course of awarded studies.
• Assist in making recommendations on proposals based on financial and operational criteria.
• Inquire with Business Development Directors to ensure quotes address client needs.
• Coordinate and facilitate quotation generation with staff and partner laboratories.
• Assist with proposal tracking and SalesForce updates.
• May shadow/assist more senior colleagues on medium/high complexity opportunities.
• Participate in Business Operations initiatives and prepare departmental reports.
• Provide back-up for other departmental functions and perform related duties.

Skills

Budget management

Communication

Analytical thinking

Problem solving

Education

Bachelor’s degree or equivalent in science, business, or marketing discipline

Tools

Excel

PowerPoint

Word

SalesForce

SharePoint

Job description

Overview

LabConnect improves lives by partnering with pharmaceutical and biotech companies, and clinical research organizations (CROs) to accelerate the development of new medicines around the world. We are an independent, global, one-stop-shop focused on delivering Central Laboratory Services that are tailor-made, timely and flexible to meet the evolving study demands of traditional to increasingly complex trials. Additionally, we provide Functional Service Provider (FSP) Solutions, supporting our clients with scientific and technical expertise, acting as an extension of their team, coordinating all laboratory related needs, advising on strategies for lab data collection and providing end-to-end analytical and logistical solutions.

Job Summary

The following duties are normal for this position; however, they are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Duties And Responsibilities

• Prepare quotations for protocols, bid requests, study revisions and additions using the company's pricing tools.
• Complete budget to actual reconciliations at predetermined time points over the course of awarded studies.
• Assist in making recommendations on desirable proposals based on established financial and operational criteria, as required.
• Inquire with Business Development Directors to ensure that clinical study quotes prepared by Proposal team members are complete and address the client's needs.
• Coordinate and facilitate quotation generation to ensure smooth and timely business process flow by working with appropriate staff and partner laboratories.
• Assist with proposal tracking.
• Update SalesForce, as needed, and ensure accuracy of departmental information.
• May (based on business unit and/or team expectation) be responsible for managing opportunities of low to medium complexity.
• May (based on business unit and/or team expectation) shadow and/or assist more senior colleagues on opportunities of medium to high complexity.
• Participate in Business Operations departmental initiatives.
• Assist in preparation of departmental reports, as assigned.
• Provide back-up assistance for other departmental functions, when needed.
• Perform all other related duties, as assigned.

Education And Experience

• Bachelor’s degree or equivalent in science, business, or marketing related discipline. At least 1 year of experience within a pharmaceutical; clinical research or healthcare environment, preferably in a Proposals role or very similar. An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Skills And Ability

• Ability to perform calculations and manage budgets. Ability to apply mathematical concepts to budget management for clinical trials.
• Must have a working knowledge of Microsoft Office applications including word processing, Excel spreadsheets, and PowerPoint, as well as an aptitude for learning new database software quickly. SalesForce and SharePoint experience preferred.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or clinical research protocols. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from colleagues and clients.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Supervisory Responsibilities

None

Physical Demands

Remote/Hybrid, Other Desk-Based Roles

While performing the duties of this job, the occupant is regularly required to:

• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged use of computer and headphones for conference calls.
• Communicate effectively via phone, video, and email.
• Use hands and fingers to operate a computer and other office equipment.

Travel Requirements

Minimal

One Global Team

At LabConnect, we are proud to be one global team: united by our shared mission to advance clinical trials through innovation, agility, and collaboration. We believe that our people are our greatest asset, and we are committed to fostering a workplace that reflects our core values: People First, Quality Focused, Customer Centered, Technology Driven, and Accountability Always.

LabConnect is an Equal Opportunity Employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), creed, national origin, age, disability, genetic information, veteran status, or any other legally protected status. We are committed to cultivating a workplace that is safe, equitable, and respectful for all. Together, as one global team, we strive to ensure that every individual has the opportunity to thrive and contribute to our shared success.

Join our team and discover how your work can impact patients' lives around the world!

Some of the Perks our LabConnectors Love

• Financial Security (Base Pay, 401k Match and Possible Annual Bonus Eligibility)
• Health Benefits beginning on date of hire
• PTO plan, plus 11 Paid Company Holidays, and 1 Day to Volunteer in your community
• Short and Long-Term Disability, Life Insurance, and AD&D
• We celebrate our differences, which enriches our culture!

In addition to great perks and challenging work assignments, we invest in our people with career growth opportunities, globally. We believe in a friendly and collaborative environment with open lines of communication. While living out our values of People First, Quality Focused, Customer Centered, Technology Driven, and Accountability Always.

We are proud to be an Equal Employment Opportunity Employer and value the diversity of our workforce. We do not discriminate on the basis of race, gender, age, disability, religion, sexual orientation, or any other protected characteristic. To learn more about equal employment opportunity, please view the posters here: https://www.dol.gov/agencies/whd/posters

LabConnect also prioritizes the privacy and security of your personal data. All candidate information is handled in accordance with General Data Protection Regulation (GDPR). To learn more, please review our Privacy Notice on our website, by navigating to https://www.labconnect.com/