Proposal and Contracts Manager

lexitas-open-positions; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Lexitas Pharma Services, Inc. is seeking a cross-functional leader to drive the creation of proposals, contracts, and amendments for CRO projects. The role emphasizes stakeholder management, writing, and budget development across clinical trial lifecycles.

The successful candidate will coordinate with internal teams and external partners, ensuring timely, submission-ready proposals and well-structured budgets. This position requires a Bachelor’s degree and at least 3 years of CRO experience.

Qualifications

• Proficient in Microsoft Word and Excel.
• Strong writing and budget-building skills.

Responsibilities

• Manage sponsor proposal and contract process for clinical trials throughout the project’s lifecycle.
• Lead and participate in the RFP response process, coordinating with partners/vendors and internal teams.
• Serve as primary contact for contract preparation/amendment.
• Manage deliverable schedules and multiple deadlines with tight timelines.
• Collaborate with subject matter experts to gather information for high-quality proposals.
• Prepare proposal and contract budgets using the internal Excel budget tool with SMEs.

Skills

Microsoft Word

Microsoft Excel

Education

Bachelor's Degree

Job description

We’re looking for purpose-driven, passionate individuals to join our team. From clinical to commercial to supporting functions, Lexitans believe in the common mission: to be the best ophthalmic product development organization to partner with.

Overview

The Proposal and Contracts Manager is a cross-functional leadership role that is critical to company growth. This role leads the generation of initial proposals, contracts, and contract modifications. We are looking for a new team member with knowledge of CRO business models who excels at stakeholder management, writing, and budget building.

Responsibilities

• Manage sponsor proposal and contract process for clinical trials throughout the project’s lifecycle.
• Leading and participating in the RFP response process in all stages, including coordination with partners/vendors, internal team review meetings, development of proposal strategy and management of process and all associated requests.
• Serve as primary contact for the internal team during contract preparation / amendment.
• Managing deliverable schedules and managing multiple deadlines with tight timelines.
• Collaborating with subject matter experts to understand the processes, business needs, and other contextual details to elicit the appropriate information needed to compose high-quality proposals.
• Prepare proposal and contract budgets using the internal excel budget tool in collaboration with subject matter experts within the CRO.
• Produce submission-ready proposals.
• Prepare and finalize contract documents, including but not limited to LOI, Start-up and Final Work Orders, MSA, Consulting Agreements and Change Orders, from Lexitas or client templates per guidance from legal consultants.
• Maintain filing of contracts and proposals on SharePoint, as well as Salesforce for tracking

Requirements

Education:

Bachelor’s Degree Required

Experience:

Minimum of 3 years of CRO experience in proposals and/or contracts including experience in implementing budget revisions and preparing CO budgets.

Skills:

Comprehensive knowledge of Microsoft Word and Excel

Physical Requirements

Position requires: ordinary ambulatory skills and physical coordination sufficient to move about conference or meeting locations as required; ability to stand, walk, stoop, kneel, crouch periodically for prolonged periods of time; manipulation (lift, carry, move) of light to medium weights of 10-35 pounds; arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time; visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time.

Disclaimer:

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. Lexitas Pharma Services, Inc., at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. Lexitas Pharma Services, Inc., at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.