Proposal and Contracts Analyst

ADP, Inc.

Longmont (CO)

On-site

USD 100,000 - 140,000

Full time

6 days ago

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Benefits offered by this job

3 Weeks Paid Time Off

10 Paid Company Observed Holidays

Birthday & Anniversary Incentives

401K Employer Match

Medical, Dental and Vision Insurance

Company-paid Life Insurance

Company-paid Short & Long-term Disabil

Continuing Education Reimbursement

Generous Referral Program

Job summary

Vitesse Systems, LLC in Longmont, Colorado is seeking a Proposal and Contracts Analyst to support proposal and contract administration across defense and aerospace programs. You will work with Business Development, Contracts, Program Management, Finance, Engineering, Quality, and other internal stakeholders to ensure proper review, documentation, and management of contractual requirements.

The ideal candidate will have prior experience in proposal development and contract administration within

Qualifications

Bachelor’s degree or equivalent experience.
3+ years of relevant experience in proposal and contract administration support, procurement, or subcontract administration.
Experience supporting contracts, purchase orders, proposals, amendments, modifications, terms and conditions, flowdowns, or other contract-related documentation.
Experience in DoD, aerospace, defense, manufacturing, or other regulated contracting environments preferred.
Familiarity with FAR, DFARS, Uniform Contract Format, government flowdowns, and government/customer portals such as PIEE, OASIS, SAM.gov, DECCS, or SPRS preferred.

Responsibilities

Support administration activities from proposal through contract closeout, including review, documentation, tracking, coordination, and communication of contractual requirements.
Review customer RFQ’s/RFP’s, purchase orders, contracts, modifications, amendments, flowdowns, terms and conditions, and related correspondence for accuracy, completeness, compliance, and alignment with approved business positions.
Assist with identifying, documenting, and communicating contractual risks, obligations, deliverables, milestones, funding requirements, period of performance, delivery dates, reporting requirements, and other key contract requirements.
Support compliance with applicable laws, regulations, company policies, internal procedures, customer requirements, local and federal requirements, FAR/DFARS flowdowns, quality requirements, cybersecurity requirements, export control requirements, and approved contractual terms.
Maintain complete and accurate contract files, including purchase orders, contracts, amendments, correspondence, change documentation, approvals, reports, and other required records.
Coordinate with Contracts, Program Management, Finance, Sales, Engineering, Quality, Operations, and other internal stakeholders to support cost, schedule, delivery, invoicing, customer requirements, and overall contract performance.
Support customer, subcontractor, supplier, and government agency communications related to contract administration matters, including requests for information, documentation, status updates, contract changes, and contract requirements.
Support proposal, negotiation, and contract review activities by reviewing terms and conditions, preparing contract summaries, tracking exceptions, coordinating internal inputs, and supporting development of negotiation positions.
Assist with government and compliance-related registrations, portals, and systems, which may include SAM.gov, PIEE, DECCS, and similar platforms.
Identify opportunities to improve proposal and contract administration processes, templates, tracking tools, workflows, policies, procedures, and best practices.
Uphold the company core values
Other duties as assigned.

Skills

Attention to detail

Organizational skills

Record keeping

Communication skills

Cross-functional collaboration

Self-starter

Independent work

Education

Bachelor's degree

Tools

ERP systems

Global Shop Solutions

PIEE

SAM.gov

DECCS

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Proposal and Contracts Analyst

Full Time Professional Longmont, CO, US

2 days ago Requisition ID: 1393

Salary Range: $100,000.00 To $140,000.00 Annually

Vitesse Systems is looking for a Proposal and Contracts Analyst to join the team in Longmont, Colorado! This role will support proposal and contract administration activities across proposals, purchase orders, modifications, and compliance requirements for defense and aerospace programs.

Vitesse Systems is a leading provider of highly engineered antenna, thermal management and mission critical solutions used in radar, electronic warfare and C5ISR applications. No challenge is too difficult for the Vitesse Team. From complex specification driven requirements to precision manufactured components, Vitesse Systems has the experience and expertise needed to execute.

Our Core Values

Our core values of Integrity, Initiative, Impact, and Integration translate to an environment where every team member is valued and rewarded. The mission-critical solutions we design and manufacture at Vitesse make our country and our world safer.

3 Weeks of Paid Time Off
10 Paid Company Observed Holidays
Birthday & Anniversary Incentives
401K Employer Match
Medical, Dental and Vision Insurance
Company-paid Life Insurance
Company-paid Short & Long-term Disability
Continuing Education Reimbursement Program
Generous Referral Program

The Role

The Proposal and Contracts Analyst will support proposal and contract administration activities across proposals, purchase orders, modifications, and compliance requirements for defense and aerospace programs. This role will work closely with Business Development, Contracts, Program Management, Finance, Engineering, Quality, and other internal stakeholders to coordinate proposal activities, and help ensure contractual requirements are properly reviewed, documented, communicated, and managed. The ideal candidate will have prior experience supporting proposal development and contract administration in commercial, government, DoD, aerospace, manufacturing, or similar regulated environment.

Key Responsibilities

Support administration activities from proposal through contract closeout, including review, documentation, tracking, coordination, and communication of contractual requirements.
Review customer RFQ’s/RFP’s, purchase orders, contracts, modifications, amendments, flowdowns, terms and conditions, and related correspondence for accuracy, completeness, compliance, and alignment with approved business positions.
Assist with identifying, documenting, and communicating contractual risks, obligations, deliverables, milestones, funding requirements, period of performance, delivery dates, reporting requirements, and other key contract requirements.
Support compliance with applicable laws, regulations, company policies, internal procedures, customer requirements, local and federal requirements, FAR/DFARS flowdowns, quality requirements, cybersecurity requirements, export control requirements, and approved contractual terms.
Maintain complete and accurate contract files, including purchase orders, contracts, amendments, correspondence, change documentation, approvals, reports, and other required records.
Coordinate with Contracts, Program Management, Finance, Sales, Engineering, Quality, Operations, and other internal stakeholders to support cost, schedule, delivery, invoicing, customer requirements, and overall contract performance.
Support customer, subcontractor, supplier, and government agency communications related to contract administration matters, including requests for information, documentation, status updates, contract changes, and contract requirements.
Support proposal, negotiation, and contract review activities by reviewing terms and conditions, preparing contract summaries, tracking exceptions, coordinating internal inputs, and supporting development of negotiation positions.
Assist with government and compliance-related registrations, portals, and systems, which may include SAM.gov, PIEE, DECCS, and similar platforms.
Identify opportunities to improve proposal and contract administration processes, templates, tracking tools, workflows, policies, procedures, and best practices.
Uphold the company core values
Other duties as assigned.

Qualifications & Experience

Bachelor’s degree or equivalent experience
At least 3 years of relevant experience in proposal and contract administration support, procurement, or subcontract administration.
Experience supporting contracts, purchase orders, proposals, amendments, modifications, terms and conditions, flowdowns, or other contract-related documentation.
Experience in DoD, aerospace, defense, manufacturing, engineering, or another regulated contracting environment preferred.
Familiarity with FAR, DFARS, Uniform Contract Format, government flowdowns, prime contractor requirements, and government/customer portals such as PIEE, OASIS, SAM.gov, DECCS, or SPRS preferred.
Experience working with ERP systems required; Global Shop Solutions experience highly desired.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related business systems.
Strong attention to detail, organizational skills, and ability to maintain accurate records.
Strong written and verbal communication skills, including the ability to communicate contract, compliance, or technical information clearly to non-technical stakeholders.
Ability to work across multiple functions, locations, and stakeholders in a fast-paced, high-growth environment.
Self-starter with the ability to manage priorities, follow through on assigned actions, work independently with appropriate oversight, and elevate contractual or compliance concerns when needed.

Vitesse Systems, LLC performs work controlled by the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). These statutes require the protection of technical data and products. The regulations require that such data not be disclosed in written, oral, or visual form to any foreign national without prior export authorization from the Department of State. A foreign national is defined by the U.S. Government under EAR 734.2(b)(2)(ii) and 8 USC 110 (a)(20) as one who: