Proposal and Award Generalist - Medicine

The Pennsylvania State University; United States; On-site; USD 66,000 - 95,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Paid time off

Job summary

Penn State is seeking a Proposal and Award Generalist in Hershey, PA to provide faculty-facing pre-award research administration support for the Department of Medicine's sponsored-program portfolio. You will assist investigators through proposal intake, budgeting, submission planning, and cross-functional coordination.

The role requires coordinating with Office of Sponsored Programs and College/university partners, ensuring compliance with guidelines and timely proposal development.

Qualifications

• Bachelor's Degree with 6+ years of relevant experience or an equivalent combination.
• Experience with sponsored programs and pre-award research administration.
• Ability to interpret sponsor requirements and coordinate budgets.
• Strong communication with faculty and department leadership.

Responsibilities

• Pursue, administer and conduct sponsored programs; identify funding opportunities and facilitate proposal preparation.
• Review awards for items specific to faculty, department, and college/unit; ensure compliance with guidelines.
• Prepare and submit budget documents; manage cost centers and fund numbers; assist with labor distribution.

Skills

Proposal preparation

Budget development

Cross-functional communication

Research administration

Education

Bachelor's Degree

Job description

POSITION SPECIFICS

The Penn State College of Medicine, Department of Medicine in Hershey, PA is seeking a Proposal and Award Generalist. The Proposal and Award Generalist provides faculty-facing pre-award research administration support for the Department of Medicine's expanding sponsored-program portfolio. The role supports investigators and Department leadership through proposal intake, funding opportunity review, submission planning, sponsor requirement interpretation, budget development coordination, routing support, and cross-functional communication with College and University research administration partners.

• The Proposal and Award Generalist pursues, administers and conducts sponsored programs; identifies funding opportunities; facilitates the proposal preparation process; submits proposals; reviews awards for items specific to the faculty, department, and college/unit; informs faculty and college personnel of special contractual requirements; ensures compliance with University guidelines; and provides training to personnel on topics that cover the breadth of research administration.
• Search for, obtain, and distribute funding opportunities utilizing expertise database; maintain database information
• Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), ITQ (Intent to Qualify) and other solicitations
• Liaison with Office of Sponsored Programs, ORP (Office of Research Protection), Office of Technology Management (OTM), Risk Management or other central units as needed to support proposal development
• Lead and or participate in meetings with faculty or department heads on funding opportunities, team formation and responses to opportunities; provide recommendations to improve proposal success rate and effectiveness of award management
• Prioritize timelines/schedules through interpretation of potential funding opportunities and hold proposal team accountable
• Assist faculty or others with proposal preparation through reviewing sponsor and University guidelines and submission requirements
• Develop, finalize and/or approve proposal budget and cost share; prepare required forms, representations and certifications, and budget justification; obtain cost share approvals
• Prepare requests for advance fund numbers, fund numbers, cost centers, cost sharing cost centers, and other account set up actions
• Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers
• May be responsible for tasks associated with labor distribution and effort confirmation
• Participate in meetings with Office of Sponsored Programs and unit administration concerning Export Control, publication restrictions, and other potential risks; initiate follow up on sign-offs and monitor process
• Review expenditures for approval; review and approve personnel appointments on sponsored program funds
• Run system-generated financial reports; manage subawards; prepare and submit monthly/quarterly financial reports
• Facilitate materials transfer and other agreements; assist Property Inventory with receipt, accountability, and reporting on government owned equipment
• Serve as an area expert on special award types including multi-unit, interdisciplinary, significant number of subawards, multi-fellowship awards, substantial industry involvement, significant administrative oversight, significant financial tracking and reporting, and multi-site clinical trials or field activities. Resolves issues and implements solutions; initiates process improvements to address systemic roadblocks
• May supervise staff members, including hiring, development, and performance management

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

• Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $65,508.00 - $94,980.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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