Proposal and Award Generalist - Medicine

Penn State; Hershey, Northern (PA, KY); Hybrid; USD 66,000 - 95,000; Full time

Job summary

The Penn State College of Medicine, Department of Medicine in Hershey, PA is seeking a Proposal and Award Generalist to provide faculty-facing pre-award research administration support for an expanding portfolio.

The role involves proposal intake, funding-opportunity review, submission planning, budget coordination, and cross-functional communication with College and University research administration partners.

Qualifications

• Bachelor's Degree and at least 6 years of relevant experience.

Responsibilities

• Provide faculty-facing pre-award research administration support.
• Review opportunities (RFA/RFP) and coordinate budget development.
• Coordinate submission planning and sponsor requirement interpretation.
• Liaise with central offices (Office of Sponsored Programs, ORP, OTM, Risk Management).

Education

Bachelor's Degree

Job description

**POSITION SPECIFICS**The Penn State College of Medicine, Department of Medicine in Hershey, PA is seeking a Proposal and Award Generalist. The Proposal and Award Generalist provides faculty-facing pre-award research administration support for the Department of Medicine's expanding sponsored-program portfolio. The role supports investigators and Department leadership through proposal intake, funding opportunity review, submission planning, sponsor requirement interpretation, budget development coordination, routing support, and cross-functional communication with College and University research administration partners.The Proposal and Award Generalist pursues, administers and conducts sponsored programs; identifies funding opportunities; facilitates the proposal preparation process; submits proposals; reviews awards for items specific to the faculty, department, and college/unit; informs faculty and college personnel of special contractual requirements; ensures compliance with University guidelines; and provides training to personnel on topics that cover the breadth of research administration.* Search for, obtain, and distribute funding opportunities utilizing expertise database; maintain database information* Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), ITQ (Intent to Qualify) and other solicitations* Liaison with Office of Sponsored Programs, ORP (Office of Research Protection), Office of Technology Management (OTM), Risk Management or other central units as needed to support proposal development* Lead and or participate in meetings with faculty or department heads on funding opportunities, team formation and responses to opportunities; provide recommendations to improve proposal success rate and effectiveness of award management* Prioritize timelines/schedules through interpretation of potential funding opportunities and hold proposal team accountable* Assist faculty or others with proposal preparation through reviewing sponsor and University guidelines and submission requirements* Develop, finalize and/or approve proposal budget and cost share; prepare required forms, representations and certifications, and budget justification; obtain cost share approvals* Prepare requests for advance fund numbers, fund numbers, cost centers, cost sharing cost centers, and other account set up actions* Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers* May be responsible for tasks associated with labor distribution and effort confirmation* Participate in meetings with Office of Sponsored Programs and unit administration concerning Export Control, publication restrictions, and other potential risks; initiate follow up on sign-offs and monitor process* Review expenditures for approval; review and approve personnel appointments on sponsored program funds* Run system-generated financial reports; manage subawards; prepare and submit monthly/quarterly financial reports* Facilitate materials transfer and other agreements; assist Property Inventory with receipt, accountability, and reporting on government owned equipment* Serve as an area expert on special award types including multi-unit, interdisciplinary, significant number of subawards, multi-fellowship awards, substantial industry involvement, significant administrative oversight, significant financial tracking and reporting, and multi-site clinical trials or field activities.* Resolves issues and implements solutions; initiates process improvements to address systemic roadblocks* May supervise staff members, including hiring, development, and performance management **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**Bachelor's Degree6+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None### **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $65,508.00 - $94,980.00.