Proposal Analyst II

AE Perkins; Town of Texas (WI); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) Matching

Tuition Reimbursement

Bonus Pay

Job summary

A leading proposal development firm in Fort Worth, Texas, seeks a Proposal Analyst II to support the proposal development process for government procurement initiatives. The role involves coordinating proposal activities, managing documentation, and ensuring compliance with solicitation requirements. Ideal candidates will have a Bachelor's degree, 10+ years of relevant experience, excellent organizational skills, and proficiency in Microsoft Office. This position offers a competitive salary ranging from $75,000 to $80,000 annually, along with a comprehensive benefits package and bonus potential.

Qualifications

• 10+ years of experience in government proposal management or related field.
• Strong technical and documentation skills required.
• Flexibility to work outside regular hours to meet deadlines.

Responsibilities

• Coordinate and document proposal activities to ensure timely submissions.
• Execute program management of working sessions to track proposal timelines.
• Support proposal reviews with stakeholders.
• Manage central content library for proposal materials.

Skills

Strong organizational skills

Attention to detail

Microsoft Office Suite proficiency

Team player

Verbal and written communication skills

Education

Bachelor’s degree in Business, Marketing, or related field

Tools

Microsoft Office Suite

PowerBI

Loopio proposal generation tool

Google Workspace

Adobe Acrobat Pro

Salesforce

Job description

Position Summary

The Proposal Analyst II is a critical role in supporting the proposal development process for AEP Perkins. The Proposal Analyst II ensures comprehensive support for Government Procurement proposal initiatives, working closely with the Head of Government Channel Operations manager, other proposal team members, and the sales teams to facilitate clear communication, document management, and adherence to timelines and RFP/RFI/RFQs solicitation requirements. Serving as the central facilitator for all proposal-related activities, the Proposal Analyst II oversees assigned RFP/RFI/RFQs schedules, writes assigned proposal content, submits assigned proposal responses, helps identify new leads through government competitive bidding efforts, and adheres to the sales proposal processes to align efforts with solicitation guidelines and internal standards.

This role is ideal for a detail-oriented professional with a strong aptitude for managing complex RFP/RFI/RFQ solicitations, processes, and solicitation timelines. The Proposal Analyst II will play a key role in ensuring alignment with solicitation requirements and enhancing the overall quality and efficiency of the sales proposal process.

Principal Duties & Responsibilities

• Proposal Coordination & Documentation:
  • Organize proposal templates, ensuring standardization and ease of use in alignment with RFP solicitations. (Advanced)
  • Write proposal response content that differentiates the company from its competitors. (Advanced)
  • Oversee the central content library to ensure all corporate content, supplemental documents, and proposal supporting material are up to date for proposal use. (Advanced)
  • Coordinates schedules and sets deadlines for proposal activities, ensuring timely delivery for all phases, from initial planning to submission. (Advanced)
  • Oversee post-submission support activities, including clarification requests, deficiency reports, and final revisions. (Intermediate)
• Program & Project Management:
  • Execute program management of working sessions with the government proposal team, salesperson, leading discussions, and tracking action items to ensure adherence to proposal timelines as needed. (Advanced)
  • Monitor and adjust the proposal schedule as needed, maintaining active communication with stakeholders on key milestones. (Intermediate)
  • Support formal and informal proposal reviews with the Sales Solution Consultant and seller to ensure adherence to company standards and government solicitation requirements as needed. (Intermediate)

Knowledge, Skills, and Abilities Required

• Project & Program Management:
  • Strong organizational skills and attention to detail to manage complex schedules and overlapping tasks. (Advanced)
  • Ability to prioritize competing demands effectively to meet deadlines while maintaining accuracy and quality. (Advanced)
  • Demonstrated project management experience in cross-functional environments, ideally with matrixed teams. (Intermediate)
• Technical Proficiency & Documentation Skills:
  • Expert proficiency in Microsoft Office Suite, including Word, Excel, and PowerBI, as well as experience with Loopio proposal generation tool, Google Workspace for Business, Adobe Acrobat Pro, and Salesforce. (Advanced)
  • Exceptional editing and proofreading skills to ensure clarity, conciseness, and alignment with solicitation requirements. (Advanced)
  • Ability to create templates, checklists, and organizational tools to streamline the proposal creation process. (Advanced)
• Interpersonal & Communication Skills:
  • Team player with strong verbal and written communication skills, with the ability to collaborate effectively across multidisciplinary teams. (Advanced)
  • Superior client focus, exhibiting a professional demeanor and positive attitude. (Advanced)
  • Knowledge of proposal development processes and best practices is required.
  • Flexibility, adaptability, and cross-cultural sensitivity to work effectively with diverse stakeholders in a high-pressure, deadline-driven environment. (Intermediate)
• Time Flexibility:
  • Willingness to work after hours or on weekends as needed to meet proposal deadlines. (Advanced)

Credentials & Experience

• Education:
  • Bachelor’s degree ideally in Business, Marketing, Creative Writing, Communications, English, Journalism, or related.
• Experience:
  • Minimum of 10 years of experience in a related field, with a strong focus on the SLED (state, local, and education) government proposal management, project management, capture management, and/or government procurement/purchasing activities required.
  • Knowledge of the TPA (Third-Party Administrator) Flexible Spending Account (FSA) industry preferred.

Note

The salary range for this position is between $75,000.00 - $80,000.00 annually with added bonus potential.

BENEFITS

• Medical Insurance
• Vision Insurance
• Dental Insurance
• 401(k) Matching
• Flexible Spending Accounts
• Health Savings Accounts
• Disability & Life Insurance
• Employee Assistance Program
• LegalShield
• ID Shield
• Commuter Reimbursement Plan
• Tuition Reimbursement
• Bonus Pay - This position falls under our “Corporate Bonus Plan” which entitles you to a potential bonus payout of up to 10% of your annual salary as an annual bonus, if offered employment.

Additional Benefits Include

• Wellable membership
• Telescope Health (telehealth) through Accresa
• Intellect (mental health) application
• Employee engagement activities, including voluntary events, raffles, book club, and more!