Proposal Administrator (On Site Position)

New River Electrical Corporation; Vancouver (WA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Bonus opportunities

Comprehensive benefits package

Job summary

New River Electrical Corporation in Vancouver, WA is seeking a detail-oriented Proposal Administrator for an on-site role. You will coordinate proposal development, review RFPs, manage schedules, and ensure compliant submissions.

The ideal candidate has 2+ years in proposal support, strong writing and organization skills, and experience with common proposal tools. This position may involve light travel and offers a competitive benefits package.

Qualifications

• Associate or bachelor’s degree in business administration, communications, English, or related field.
• 2+ years of experience in proposal support, administrative, or project coordination roles.
• Experience with proposal software/tools is a plus (SharePoint, Salesforce, GovWin, Unanet, RFPIO).
• Excellent attention to detail with the ability to spot inconsistencies in proposals.

Responsibilities

• Coordinate and support all administrative aspects of proposal development and submission.
• Review RFPs, RFIs, and RFQs to identify and summarize requirements.
• Maintain proposal schedules, calendars, and deadlines for timely submissions.
• Create, format, proofread, and edit proposal documents for accuracy and compliance.
• Upload, organize, and manage proposal documentation in CMS and file-sharing platforms.
• Track proposal status and follow up on required documents and signatures.
• Support development of proposal templates and resumes; assist post-submission reviews.

Skills

Proposal support

Office suite

RFP process familiarity

Communication skills

Organizational skills

Attention to detail

Team player

Independent work

Education

Associate or bachelor’s degree

Tools

SharePoint

Salesforce

GovWin

Unanet

RFPIO

Job description

Proposal Administrator (On Site Position)

Proposal Administrator (On Site Position)

Date Posted: 07/07/2026

Location: Vancouver , WA

Salary Interval: Full Time Hourly

Pay Range: N/A

Position Description

Position Summary

New River Electrical Corporation is seeking a detail-oriented and organized Proposal Administrator to support the preparation, development, and submission of high-quality proposals. This position plays a key role in coordinating administrative aspects of proposal responses, ensuring compliance with client requirements and internal processes. In this position, you will report to the Vice President of Business Development, Sales and Marketing and will work closely with Operations leadership and staff. The ideal candidate is a proactive team player with excellent communication and document management skills.

Duties/Responsibilities

• Coordinate and support all administrative aspects of proposal development and submission from opportunity intake, through proposal development (using various proposal templates and materials), to proposal acceptance or rejection by the customer.
• Review RFPs (Requests for Proposals), RFIs (Requests for Information), and RFQs (Requests for Qualifications) to identify and summarize requirements.
• Maintain proposal schedules, calendars, and deadlines, ensuring timely delivery of proposal components.
• Create, collate, format, proofread, and edit proposal documents to ensure accuracy, consistency, clarity, and compliance with guidelines.
• Maintain accurate records of proposals, including versions, approvals, and final submissions.
• Collaborate with technical writers, subject matter experts, and other stakeholders in Operations to compile proposal materials.
• Upload, organize, and manage proposal documentation using file-sharing platforms or content management systems such as Egnyte and Unanet.
• Track proposal status through its lifecycle and follow up on required documents, certifications, and signatures.
• Support the development and maintenance of proposal templates, past performance data, and resumes.
• Assist in post-submission activities such as lessons learned reviews, document archiving, and reporting.
• There may be occasional limited travel for off-site meetings, events or other business matters.

Position Requirements

Qualifications

• Associate or bachelor’s degree in business administration, Communications, English, or related field (or equivalent experience).
• 2+ years of experience in proposal support, administrative, or project coordination role.
• Experience with proposal software/tools (e.g., SharePoint, Salesforce, GovWin, Unanet, RFPIO) is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Familiarity with the RFP/proposal process, preferably in the Utility sector.
• Excellent attention to detail with the ability to spot inconsistencies or ambiguities in proposal documents.
• Strong organizational skills that reflect the ability to work on multiple projects simultaneously, prioritize multiple tasks seamlessly, manage time, and meet tight deadlines.
• Outstanding written and verbal communication skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders including staff, and external professionals.
• Excellent analytical thinking skills and problem-solving abilities.
• Resourceful team-player, yet with the ability to effectively work independently.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time.

Pay Transparency

The expected salary range for this position is $60,000 - $65,000 annually. Actual compensation will be determined based on factors such as skills, experience, education, certifications, and geographic location. In addition to base pay, this position may be eligible for bonus opportunities and a comprehensive benefits package.

Equal Opportunity Employer

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.