Property Service Agent (Inspector)

Benchmark Management; Santa Rosa Beach (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A property management company in Santa Rosa Beach is seeking a Property Services Agent to conduct inspections, manage inventories, and ensure quality control of properties. The ideal candidate will have strong communication skills, familiarity with property management software like Breezeway, and a focus on detail. Responsibilities include coordinating with vendors and performing administrative duties. This role provides an opportunity to be instrumental in maintaining high standards across managed properties.

Qualifications

• Previous experience in property management or related field.
• Proficiency in using property management software, specifically Breezeway.

Responsibilities

• Conduct thorough property inspections to assess maintenance needs.
• Manage inventory and maintain high quality control standards.
• Complete administrative duties related to property management.
• Coordinate with various vendors and contractors.

Skills

Organizational skills

Multitasking

Communication

Interpersonal abilities

Problem-solving skills

Attention to detail

Tools

Breezeway

Job description

Overview

Job Title: Property Services Agent

Description: Job Summary: We are seeking a diligent and detail-oriented Property Services Agent to join our team. The ideal candidate will be responsible for conducting property inspections, managing inventory, and ensuring the overall quality control of our managed properties. This role requires timely task completion, effective communication, and coordination with various vendors and contractors.

Responsibilities

• Property Inspections:
  • Continually conduct thorough property inspections to assess maintenance needs, cleanliness, and overall property condition.
  • Serve as the eyes of the property, providing valuable information and updates to the team.
• Inventory and Quality Control:
  • Conduct inventory inspections and quality control checks to maintain high standards in managed properties.
  • Maintain detailed records of supplies, comments, and charges within the Breezeway system.
• Timely Task Completion:
  • Perform all assigned tasks in a timely manner, ensuring efficiency in property management operations.
  • Provide full notation of completed tasks and verify the status of pending tasks.
• Administrative and Operational Duties:
  • Undertake administrative duties related to property management, including documentation and reporting.
  • Update and maintain all relevant information within the Breezeway system.
• Coordination with Vendors:
  • Work collaboratively with existing vendors such as landscaping, TV/internet providers, pool companies, and pest control.
  • Coordinate property improvements, deliveries, and projects with the Operations and Service Administrator (OSA).
• Vendor and Contractor Oversight:
  • Assess the performance of property vendors and contractors, coordinating with the assigned OSA.
  • Assist in onboarding new vendors and ensure they are aligned with company standards.
• Maintenance Coordination:
  • Collaborate with Maintenance to ensure all tasks are completed to satisfaction.
  • Monitor deep cleaning processes in assigned properties and coordinate with housekeeping.

Qualifications

• Previous experience in property management or related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using property management software, specifically Breezeway.

Requirements

• Minimum of 1 year of experience in property management preferred.
• Familiarity with Breezeway or similar property management software.
• Ability to work independently and collaboratively within a team.
• Strong problem-solving skills and attention to detail.
• Excellent time management skills to ensure tasks are completed efficiently.
• Valid Florida driver's license and reliable transportation with driving record in good standing.