Property Record Registrar

Marie-Hélène Blain Styliste; Sunbury (Northumberland County); On-site; USD 42,000 - 62,000; Full time

Job summary

County of Northumberland seeks a Property Record Registrar to maintain and update county assessment property records, maps, and value reports. The role involves verifying deed descriptions, plotting parcels, and ensuring accurate data across the LANDEX system.

Responsibilities include preparing transfer reports, assisting the public and professionals with parcel information, and coordinating with the Chief Assessor and Assessment Office for data integrity and emergency management alignment.

Qualifications

• High school diploma or GED required; drafting/surveying training preferred.
• Familiarity with legal descriptions and mapping correlations preferred.
• Ability to operate LANDEX/DEEDS system and related software.

Responsibilities

• Maintain and update county assessment property records and maps.
• Verify property locations, acreages, and deed descriptions against parcel data.
• Enter data from deeds into the computer system and update related records.
• Produce transfer reports and respond to public inquiries about parcels and maps.
• Assist other departments with aligned property information for emergency management.

Skills

Microsoft Office

Legal document research

Mapping knowledge

Drafting techniques

Data entry

Education

High school diploma or GED

Associates degree in drafting or surveying

Tools

Net Deed Plotter

Job description

Amenities

The County of Northumberland offers a full benefits package to employees including health insurance, prescription, vision, dental, vacation, holiday, sick, personal time, and retirement.

Description

The County of Northumberland offers a full benefits package to employees including health insurance, prescription, vision, dental, vacation, holiday, sick, personal time, and retirement.

Position Summary

The Property Record Registrar is responsible for the maintenance and update of county assessment property records, county maps, and assessed value reports, including but not limited to making corrections and changes in accordance with general ownership information, real estate transfers, and preparing/producing related transfer and agency request distribution lists or reports, (i.e State Tax Equalization Board/Taxation Equalization Division, Realtors, various Authorities, etc.).

Requirements

• Daily discovery of deeds and surveys utilizing the Recorder of Deeds' LANDEX system, print out and manually prepare for the maintenance of property records by highlighting pertinent substantiating information.
• In addition to plotting the deed's legal description against the parcel's land description, compare and corroborate various deed informational components with existing parcel data; verify property locations, acreages of parcels, and check deed's recital and affidavit, etc.
• Make all necessary changes to the assessment records, (property record card, and TMS /Transaction Management System card), county maps as needed, and update the computer program to keep all relative data, (ownership and physical description, etc.), current.
• Maintain a deed summary listing for verification of missed deeds that have been back-recorded and not reflected on the original daily generated LANDEX report.
• Assist the public, surveyors, lawyers, and various other customers, with parcel and/or assessment related concerns, or questions pertaining to existing and proposed parcels, county maps, or legal descriptions in accordance to property records, including retrieval, copying, and/or faxing of property record cards, county maps, etc.
• Compile monthly report of transfers and transfer values as required for filing with commissioner's office, state offices, or other requesting government entities, and as well assemble monthly reports for distribution to requesting parties, tax collectors, and also make copies available for public viewing in the Assessment Office.
• Cross training with teammates in Assessment as well as the Tax Claims department.
• Monthly STEB Reports.
• Splits/add-oms/combinations
• GI's & map updates & reconciliation
• Enter all data from DEEDS into computer software system.
• Responsible for Splits & Mapping
• Record all monthly sales & changes in the STEB book.
• Glean & Green (CnG)
• Process CnG application requests
• Upon return of CnG application, assists in the nG application processing, computer & filing.
• Assist other county entities with aligning property information for emergency management, (i.e. parcel location in reference to roads, updated address data).
• Work under the direct supervision of the Chief Assessor and perform any other duties as assigned by the Chief Assessor, and/or Director.
• Basic knowledge of Microsoft office program products.
• Ability to independently research legal documents and surveys.
• Working knowledge of legal descriptions and their correlation to mapping and the plotting of parcels.
• Basic knowledge of drafting techniques, including the use of mapping software such as "Net Deed Plotter" software for plotting survey coordinates.
• Familiarity with database maintenance.

Minimum Training & Experience

• High school diploma, or G.E.D. equivalent with some training or experience in drafting or technical drawing. Two year degree or advanced training in drafting, technical drawing, and surveying preferred, but not required.