Property Portfolio Coordinator

Kidder Mathews; San Jose (CA); On-site; USD 52,000 - 66,000; Full time

Job summary

Kidder Mathews is seeking a Portfolio Assistant in San Jose to support property management teams in daily operations and leasing. You will assist in leasing, budgeting, and reporting tasks, coordinating with managers, tenants, and vendors to ensure high-quality service.

The role requires strong organization, communication, and Excel skills, with a focus on accuracy and timely execution. You will work in a standard office environment supporting a portfolio of properties.

Qualifications

• High School degree or equivalent.
• 2+ years commercial property management experience preferred.
• Strong Excel and MS Office proficiency.
• Excellent written and verbal communication skills.
• Ability to prioritize, multi-task, and meet deadlines.

Responsibilities

• Assist Manager(s) with leasing processes to keep space market-ready.
• Maintain floor plans, vacant space logs, and related site records.
• Process invoices, budgeting support, and owner statements preparation.
• Coordinate vendor onboarding and contract management.
• Communicate with tenants to resolve issues and support service delivery.
• Prepare inspection reports and support maintenance/work orders as needed.
• Support in budgeting and CAM reconciliations as directed by Manager(s).
• Assist with vendor insurance documentation and delinquency follow-up.

Skills

Communication skills

Relationship building

English proficiency

Attention to detail

Customer service

Initiative & troubleshooting

Written communication

Education

High School degree or equivalent

Tools

Excel

Microsoft Office

Job description

Kidder Mathews is seeking a Portfolio Assistant in San Jose to support property management teams in daily operations and leasing. You will assist in leasing, budgeting, and reporting tasks, coordinating with managers, tenants, and vendors to ensure high-quality service.

The role requires strong organization, communication, and Excel skills, with a focus on accuracy and timely execution. You will work in a standard office environment supporting a portfolio of properties.