Property Operations Coordinator

Grant-Shannon Staffing; Minneapolis (MN); On-site; USD 55,000 - 75,000; Full time

Job summary

Grant-Shannon Staffing seeks an Assistant Property Manager to support a growing commercial real estate portfolio in the Twin Cities. You will coordinate vendors, assist tenants, and back-office processes to maintain properties and deliver excellent service.

The role involves inspections, compliance, budgeting support, and collaboration with Property Management, Leasing, Accounting, Asset Management, and Development teams. Strong organizational and communication skills are essential.

Qualifications

• Commercial property management experience preferred; residential property management or related real estate experience/education will be considered.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating vendors, contractors, and service providers.
• Strong administrative and customer service skills with exceptional attention to detail.
• Proficiency with Microsoft Office, Google Workspace, and AI; experience with property management software is a plus.
• Valid driver's license and reliable transportation.

Responsibilities

• Coordinate day-to-day operations of primarily retail, office and mixed-use properties.
• Schedule and coordinate vendors performing maintenance, repairs, inspections, and preventative maintenance.
• Conduct routine property inspections and track operational and capital improvement projects.
• Serve as a primary contact for tenant questions and landlord-led communications.
• Coordinate required inspections, testing, permits, and regulatory compliance.
• Solicit vendor proposals, coordinate scheduling, verify completed work, and maintain vendor relationships.
• Track vendor invoices from receipt through payment, coordinate approvals, and work closely with the Accounting team.
• Collect tenant sales reports and assist with operational reporting, budgeting support, and property records.
• Support day-to-day administrative functions, including invoice tracking, documentation, and departmental reporting.
• Identify opportunities to improve operational processes and department efficiency.

Skills

Organizational skills

Communication skills

Time management

Customer service

Tools

Microsoft Office

Google Workspace

AI

Property management software

Job description

Grant-Shannon Staffing seeks an Assistant Property Manager to support a growing commercial real estate portfolio in the Twin Cities. You will coordinate vendors, assist tenants, and back-office processes to maintain properties and deliver excellent service.

The role involves inspections, compliance, budgeting support, and collaboration with Property Management, Leasing, Accounting, Asset Management, and Development teams. Strong organizational and communication skills are essential.