Property Manager

Synectics Inc.; Orlando (FL); Vor Ort; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

Synectics Inc. is seeking an experienced Property Manager to oversee day-to-day operations for retail and industrial properties across Florida and selected U.S. markets. You will manage budgets, CAM reconciliations, and lease administration while maintaining premier building conditions and strong tenant relations.

You will lead vendor management, provide accurate reporting, and collaborate with ownership and accounting teams to drive asset performance and service excellence.

Qualifikationen

• 6-10 years of commercial property management experience.
• Strong budgeting, financial reporting, and CAM reconciliations experience.
• Deep understanding of lease administration and commercial lease structures.
• Experience with institutional owners or owner-operator platforms preferred.
• Proficiency with Yardi required; MRI familiarity a plus.
• CPM/RPA or similar designation preferred but not required.
• Excellent written and verbal communication; autonomous work style.

Aufgaben

• Oversee day-to-day operations of retail and industrial properties across Florida and select U.S. markets.
• Maintain premier building conditions aligned with brand standards.
• Coordinate maintenance, repairs, and capital improvements with quality and cost control.
• Manage annual operating budgets, forecasting, and expense control.
• Review financial statements, variances, and NOI performance; take corrective actions.
• Oversee CAM reconciliations for NNN properties with Accounting and Controller.
• Audit leases in Yardi for accuracy and manage key lease provisions.
• Lead lease renewals, amendments, and tenant move-ins/move-outs; broker coordination.
• Serve as primary tenant contact; ensure prompt communication and service delivery.
• Develop scopes, bid vendor services, and manage vendor performance.
• Develop and document property management policies, SOPs, and processes.
• Support digital marketing and online presence for third-party property management offerings.
• Ensure compliance with regulations, health and safety, and insurance requirements.
• Collaborate with ownership, asset management, accounting, leasing, brokers, and development teams.

Kenntnisse

Budgeting & forecasting

Financial reporting

Vendor management

Tenant relations

Leadership & collaboration

Contract management

Operations management

Tools

Yardi

MRI

Jobbeschreibung

• Oversee day-to-day operations of assigned retail and industrial properties across Florida and select U.S. markets.
• Maintain premier physical building conditions consistent with company's service and brand standards.
• Conduct regular property inspections, identify issues, and implement corrective actions.
• Coordinate maintenance, repairs, and capital improvement initiatives, ensuring quality, timeliness, and cost control.
• Implement and oversee preventative maintenance programs for assigned assets.
• Own annual operating budgets for assigned properties, including forecasting and ongoing expense control.
• Review monthly financial statements, variance reports, and NOI performance, implementing corrective measures as needed.
• Oversee CAM reconciliations for NNN properties in coordination with Accounting and the Controller.
• Ensure accurate coding, approval, and documentation of invoices within approved budgets.
• Support ownership reporting through timely and accurate monthly and quarterly reporting packages.
• Lease Administration
• Administer lease agreements and ensure compliance with all material terms and conditions.
• Audit leases in Yardi for accuracy, including rent, CAM, insurance, and critical lease provisions.
• Track and manage co-tenancy clauses, exclusive use provisions, kick-out rights, and NNN caps.
• Support lease renewals, amendments, tenant move-ins and move-outs, and broker coordination.
• Ensure vacant spaces are clean, accessible, and market-ready for showings.
• Serve as the primary point of contact for tenants, ensuring prompt communication and service delivery.
• Foster strong tenant relationships and proactively address concerns to drive satisfaction and retention.
• Coordinate tenant onboarding, ongoing communications, and issue resolution.
• Develop scopes of work and competitively bid vendor services, including recurring contracts.
• Manage vendor relationships, RFPs, contract negotiations, and ongoing performance.
• Ensure vendor compliance with contract terms, insurance requirements, and safety standards.
• Systems, Processes & Platform Growth
• Develop, refine, and document property management policies, procedures, and SOPs.
• Support the build-out and marketing of company's third-party property management offerings.
• Assist with digital presence and marketing initiatives, including Google My Business and related platforms.
• Maintain accurate property profiles, tenant lists, vendor lists, and operational documentation.
• Ensure compliance with local, state, and federal regulations, including health and safety standards.
• Monitor insurance compliance for tenants and vendors and coordinate claims as necessary.
• Oversee site safety, security programs, and life-safety procedures.
• Proactively identify risks to asset performance or business plan execution and elevate with solutions.
• Collaborate closely with ownership, asset management, accounting, leasing, brokers, and development teams.
• Support and provide direction to on-site personnel or third-party vendors as applicable.
• Participate in business plan development and execution, including capital projects and development transitions.
• Provide feedback, support, and training to team members as directed.

Roles & Responsibilities

• Portfolio & Property Operations
  • Oversee day-to-day operations of assigned retail and industrial properties across Florida and select U.S. markets.
  • Maintain premier physical building conditions consistent with company's service and brand standards.
  • Conduct regular property inspections, identify issues, and implement corrective actions.
  • Coordinate maintenance, repairs, and capital improvement initiatives, ensuring quality, timeliness, and cost control.
  • Implement and oversee preventative maintenance programs for assigned assets.
• Financial Management
  • Own annual operating budgets for assigned properties, including forecasting and ongoing expense control.
  • Review monthly financial statements, variance reports, and NOI performance, implementing corrective measures as needed.
  • Oversee CAM reconciliations for NNN properties in coordination with Accounting and the Controller.
  • Ensure accurate coding, approval, and documentation of invoices within approved budgets.
  • Support ownership reporting through timely and accurate monthly and quarterly reporting packages.
• Lease Administration
  • Administer lease agreements and ensure compliance with all material terms and conditions.
  • Audit leases in Yardi for accuracy, including rent, CAM, insurance, and critical lease provisions.
  • Track and manage co-tenancy clauses, exclusive use provisions, kick-out rights, and NNN caps.
  • Support lease renewals, amendments, tenant move-ins and move-outs, and broker coordination.
  • Ensure vacant spaces are clean, accessible, and market-ready for showings.
• Tenant Relations
  • Serve as the primary point of contact for tenants, ensuring prompt communication and service delivery.
  • Foster strong tenant relationships and proactively address concerns to drive satisfaction and retention.
  • Coordinate tenant onboarding, ongoing communications, and issue resolution.
• Vendor & Contract Management
  • Develop scopes of work and competitively bid vendor services, including recurring contracts.
  • Manage vendor relationships, RFPs, contract negotiations, and ongoing performance.
  • Ensure vendor compliance with contract terms, insurance requirements, and safety standards.
• Systems, Processes & Platform Growth
  • Develop, refine, and document property management policies, procedures, and SOPs.
  • Support the build-out and marketing of company's third-party property management offerings.
  • Assist with digital presence and marketing initiatives, including Google My Business and related platforms.
  • Maintain accurate property profiles, tenant lists, vendor lists, and operational documentation.
• Compliance, Risk & Safety
  • Ensure compliance with local, state, and federal regulations, including health and safety standards.
  • Monitor insurance compliance for tenants and vendors and coordinate claims as necessary.
  • Oversee site safety, security programs, and life-safety procedures.
  • Proactively identify risks to asset performance or business plan execution and elevate with solutions.
• Leadership & Collaboration
  • Collaborate closely with ownership, asset management, accounting, leasing, brokers, and development teams.
  • Support and provide direction to on-site personnel or third-party vendors as applicable.
  • Participate in business plan development and execution, including capital projects and development transitions.
  • Provide feedback, support, and training to team members as directed.

Qualifications

• 6-10 years of commercial property management experience (retail and/or industrial strongly preferred).
• Strong experience with budgeting, financial reporting, and CAM reconciliations.
• Deep understanding of lease administration and commercial lease structures.
• Experience working with institutional owners or owner-operator platforms preferred.
• Proficiency with Yardi (required); MRI familiarity a plus.
• Demonstrated experience with vendor management, capital projects, and operational compliance.
• CPM, RPA, or similar designation preferred but not required.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills, time management, and ability to operate autonomously.
• Ownership mindset with a commitment to accuracy, transparency, and service excellence.