Property Manager

Project Find; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Project FIND seeks a Property Manager to oversee building operations across its NYC portfolio, ensuring safe, efficient, and compliant housing for residents. You'll supervise on-site staff, coordinate tenant services, and partner with social services to support residents.

Reporting to the Director of Property Management, you will manage tenant move-ins, subsidies, inspections, and data in Yardi and other systems, while maintaining accurate records and fostering positive tenant relations.

Qualifications

• At least five years of property management experience, preferably in nonprofit settings.
• Familiarity with NYC housing agencies and rental subsidy programs.
• Experience with third-party back-office providers and Yardi property management software.
• Proficient with Microsoft Office; strong written and verbal communication.

Responsibilities

• Manage tenant relations and occupancy; handle income certifications, background checks, and waitlists.
• Coordinate with subsidy agencies for certifications and lease renewals; manage rent ledgers.
• Oversee make-ready, inspections, and work orders; ensure compliance with regulations.
• Supervise on-site maintenance staff and coordinate with facilities team.
• Lead bi-weekly property/social services meetings and participate in tenant meetings.
• Support other sites and ensure data accuracy in property systems.

Skills

Communication skills

Attention to detail

Team coordination

Tools

Yardi

Microsoft Office

Back-office software

Job description

Project FIND’s mission is to provide low- and moderate-income and homeless seniors with the services
and support they need to enrich their lives and live independently. Today Project FIND operates three
supportive housing residences that are home to about 600 people and four senior centers with over 3,000
members. Our members and residents range from the healthy and active to the frail and homebound to the
homeless. For all these men and women, Project FIND is a critical resource, providing housing, meals,
and programs that help individuals navigate the challenges of aging by encouraging community
engagement and healthy living. Please visit our website at: www.projectfind.org.

Job Summary:

Under the supervision of the Director of Property Management, the position is responsible for all
building operations. The Property Manager is responsible for all aspects of the tenant relationship to
ensure the safe, efficient operation of the assigned building portfolio. The Property Manager is also
responsible for ensuring the building receives timely maintenance services from on-site maintenance
staff that are supervised by the Director of Facilities. The Property Manager will interact regularly with
members of the social services team to ensure that prospective tenants meet the selection criteria, and to
ensure that appropriate attention is directed towards tenants whose behavior, health, or financial
circumstances merits special attention.

Responsibilities:

Tenant Management

• Filling vacant units, including income recertifications, background checks, home visits, applying
  allowable rents, managing multiple waitlists, and coordinating tenant move ins.
  
• Communicating with subsidy agencies (CITYFHEPS, NYCHA, HPD Section 8, DHCR,
  SCRIE) on the certification of new tenants, recertification and renewal leases for existing
  tenants, annual rent increases & the updating tenant ledgers is expected.
  
• Facilitating make-ready of apartments, building & unit walk thru, work orders for repairs.
  
• Analyzing collections and receivables to maximize monthly cash flow, including regular
  communication with the attorney on legal actions.
  
• Directing the activity of the security personnel.
  
• Performing annual unit inspection and otherwise enforcing rules of occupancy.
  
• Preparing timely, accurate paperwork for issuance of tenant rent billings.
  
• Managing and maintaining accurate data in the property management electronic record system
  including: JotForm, Bamboo HR, Yardi, and AWARDS.

Facilities Maintenance

• Ensuring compliance with regulations for NYC agency-monitored equipment, such as elevators,
  boilers, fire suppression, water, and garbage systems in conjunction with the superintendent.
  
• Leading efforts to minimize and clear HPD, FDNY & DOB violations.
  
• Defining standards and performing routine building inspections.
  
• Initiating and tracking tenant or staff-initiated work requests.
  
• Interface with Social Services and other Property Teams
  
• Facilitating bi-weekly property/social services meetings.
  
• Participating in monthly tenant meetings.
  
• Support the property managers at other sites when needed.
  

Qualifications:

• At least five years property management experience, preferably in a not-for-profit setting.
  
• Familiarity with NYC housing agencies, rental subsidy programs, as well as landlord-tenant
  proceedings.
  
• Experience working with third-party back-office service providers and with Yardi property
  management software.
  
• Proficiency with Microsoft Office products is expected.
  
• Must possess strong verbal and written communications skills.
  
• Familiarity with HRA referral systems and reporting is preferred.
  

Schedule:

9:00AM - 5:00PM, Monday - Friday

Project FIND participates in E-Verify, which confirms employment authorization through an electronic
database maintained by the Social Security Administration and Department of Homeland Security. The E
Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification. E
Verify is not used as a tool to pre-screen candidates.