Property Management Specialist - Level 2

Expedite Talent Solutions; Raleigh (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Expedite Talent Solutions is seeking an Assistant Property Manager in Raleigh, NC. The role supports the building's property management team with day-to-day financial and administrative tasks, including invoicing, contract maintenance, and tenant/vendor communications.

The ideal candidate brings 1–2 years in commercial property management, a Bachelor’s degree, and familiarity with MRI and MS Office. This onsite position offers a collaborative team environment and a structured workflow for

Qualifications

• 1–2 years in commercial property management.
• Familiarity with MRI software.
• Understanding of property-level accounting.

Responsibilities

• Help pay invoices and manage accounts payable.
• Maintain service contracts and lease abstracts.
• Process payables through P2P and code to GL.
• Prepare COI and collect W-9s from vendors.
• Maintain PM books and Pulse records.
• Vendor and tenant correspondence as needed.
• Schedule vendor contracts and manage recurring charges.
• Monitor utility invoices and upload to P2P with proper coding.

Skills

Commercial property mgmt

Accounts payable

MRI software

Property accounting

Education

Bachelor's Degree

Tools

MRI

MS Office Suite

Job description

Description: Title: Assistant Property Manager

Job Family: Property & Faciltiies Management

Background Package:

• Standard- No Drug Test

Bill Rate:

Hours: M-F 8-5

Remote/Hybrid/In-person: Onsite

Why is this role open? (Coverage, looking for perm, etc.) Is it open on the full time side? Covering a leave

Assignment Duration: October 18th- Through March 15th

Team Overview: 5 person team in building

HM, Assistant Manager

Resource's typical working day:

• Help pay invoices
• Accounts payable
• Keeping service contracts
• P2P for processing of payables for the building
• Creating a service contract Preparing a lease abstract
• Doing the manual bill forms for recurring monthly charges tenant and vendor correspondence
• Collect COI
• Help maintain PM book
• Getting the 2027 tax and expenses properly booked to the tenants
• Send invoices to P2P for uploading, code with proper GL and detailed description
• Confirm utility invoices (water/sewer/irrigation/electric/gas if applicable) are being received and uploaded in P2P monthly (they should be on auto draft) and update spreadsheet tracker, code invoices and add descriptions
• start/stop vacant utility services as needed
• Create service contracts in P2P
• Prepare lease abstracts and send to Manager in Pulse
• Prepare MBF’s, reoccurring charges, FIF’s, etc. in Pulse and send to Manager for review/approval
• Generate tenant billback packages
• Collect, maintain and track COI’s (tenant and vendor)
• ensure they are compliant with COI requirements in the PMA and leases
• Collect W-9s from new vendors, prepare VMA requests
• Maintain PM books
• Work with PM to ensure PULSE compliance
• Tenant and vendor correspondence as needed
• schedule vendor after PM signs contracts
• Default letters, OPX estimate and recon letters, etc.
• follow up with tenants on outstanding balances

Other tasks as assigned

Must Have Skills:

• Some level of commercial property management experience
• Property management account
• Experience with MRI- proficient understanding
• Understanding of property level accounting works

Nice to have skills:

• Attention to detail

Years of Experience: 1-2 years of experience

Understands fundamentals of how a commercial building operates

Education: Bachelor's Degree

Software skills:

• MS Office Suite
• MRI

Interview Process: Virtual, onsite

Screening Question: Describe your experience with MRI

Summary: As a *** Property Management Specialist, you will provide routine services for a variety of departmental and financial activities.

Years of Experience: 2-4 years

Custom Fields: Name: Is this opportunity convert to Perm or Potential Convert to Perm?
Value: None
Name: Will this Resource be working Remote?
Value: Not Remote
Name: What would be the potential convert to perm salary (if applicable)?
Value: None