Property Management Coordinator 5414

Tier4 Group; Hillsboro (OR); On-site; USD 30,000 - 41,000; Part time

Job summary

Tier4 Group is seeking a Property Management Coordinator to support day-to-day operations for a portfolio of data center properties in Hillsboro, OR. The role involves administrative, operational, and financial support, with interactions across customers, vendors, and internal teams.

The position offers a collaborative team environment within a stable organization. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks in a fast-paced setting.

Qualifications

• 2–3 years of administrative, office support, property management, or related experience preferred.
• Recent college graduates encouraged to apply.
• Demonstrated ability to provide exceptional customer service to internal and external stakeholders.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Provide administrative support to the Property Management team across multiple data center properties.
• Assist with accounts payable and accounts receivable processes, including invoice management, expense payments, accrual tracking, and lease documentation.
• Respond to customer inquiries and service requests, coordinating with internal teams for timely resolution.
• Monitor vendor performance and ensure service levels and contractual obligations are met.
• Maintain and track certificates of insurance for vendors and customers.
• Keep records for vendors, customers, leases, and property documentation.
• Prepare and distribute correspondence to customers, vendors, and internal stakeholders.
• Build and maintain positive relationships with customers, vendors, and team members.
• Manage lease files and property-related records to ensure organization and compliance.
• Answer and route incoming calls professionally.
• Receive, sort, and distribute mail.
• Coordinate meetings, customer visits, and special events.
• Conduct periodic site visits to monitor office needs and maintain clerical supplies.

Skills

Strong communication

Customer service

Organizational skills

Multitasking

Education

College degree (preferred)

Tools

Microsoft Word

Excel

Outlook

Yardi/Oracle

Job description

Job Title: Property Management Coordinator (Data Center Operations)

Location: Hillsboro, OR

Duration: 6-8 weeks with possible extension

Summary:

Join a growing leader in the data center industry and play a key role in supporting the day-to-day operations of a portfolio of data center properties. This position is ideal for an organized, detail-oriented professional who enjoys working in a fast-paced environment where no two days are the same.

As a member of the property management team, you'll provide administrative, operational, and financial support while partnering with customers, vendors, and internal stakeholders to help ensure smooth property operations. You'll benefit from a collaborative, team-oriented environment backed by the resources and stability of a larger organization.

Key Responsibilities:

• Provide administrative support to the Property Management team across multiple data center properties.
• Assist with accounts payable and accounts receivable processes, including invoice management, expense payments, accrual tracking, and lease-related documentation.
• Respond to customer inquiries and service requests, coordinating with internal teams to support timely resolution.
• Monitor vendor performance and help ensure service levels and contractual obligations are met.
• Maintain and track certificates of insurance for vendors and customers.
• Keep accurate and up-to-date records for vendors, customers, leases, and property documentation.
• Prepare and distribute correspondence to customers, vendors, and internal stakeholders.
• Build and maintain positive working relationships with customers, vendors, and team members.
• Manage lease files and other property-related records to ensure organization and compliance.
• Answer and route incoming phone calls professionally.
• Receive, sort, and distribute incoming mail.
• Coordinate meetings, customer visits, and special events.
• Conduct periodic site visits to monitor office needs and maintain clerical and office supplies.

Qualifications:

• 2–3 years of administrative, office support, property management, or related experience preferred.
• Recent college graduates with strong organizational skills, a professional demeanor, and a willingness to learn are encouraged to apply.
• Demonstrated ability to provide exceptional customer service to both internal and external stakeholders.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities in a dynamic environment.

Required Skills:

• Proficiency with Microsoft Word, Excel, and Outlook.
• Experience with purchase order and invoicing systems preferred.
• Familiarity with Yardi, Oracle, or similar property management/accounting platforms is a plus.

Desired Attributes:

• Self-starter with the ability to work independently.
• Adaptable and flexible in a changing environment.
• Strong communication and relationship-building skills.
• Professional, dependable, and highly organized.