Property Management Admin & Reporting Specialist

Newmark; Roseville (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Industry leading parental leave

Generous healthcare

Back-up care program

Paid time off

Education reimbursement

Referral Program

Networking opportunities

Job summary

Newmark Group, Inc. is seeking an experienced administrative support professional to assist a team of Property Managers with all administrative tasks and reporting.

You will serve as the first point of contact for tenant service requests and help compile monthly operational, administrative, and financial reports. The role requires creating and maintaining filing systems, supporting budget preparation, and processing vendor invoices and service records.

Qualifications

• Bachelor’s Degree or High School Diploma/General Education Degree (GED) with 3–4 years of related experience, preferably in real estate.
• Proficient in MS Word, MS Excel, and E-Mail.
• Working knowledge of internet search techniques.
• Ability to work independently with minimal supervision.
• Flexibility to handle changing priorities and projects.
• Strong proofreading and editing skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide administrative support to a team of Property Managers across property administration and reporting.
• Serve as the first point of contact for tenant/customer service requests for a portfolio of properties.
• Assist in preparing monthly and other periodic property operation, administrative, and financial reports.
• Develop and maintain property filing and tracking systems for reports and documents.
• Assist in annual budget preparation and related activities.
• Process property accounting reports (A/R, Check Register, Variance Report, GL, Rent Roll) as needed.
• Coordinate with managers on lease abstracts, vendor documents, invoices, and service records.
• Schedule meetings, organize materials, and interact with attendees; coordinate with vendors for repairs and services.
• Support monthly billing and collections of tenant rent and receivables.

Skills

MS Word

MS Excel

E-mail

Internet search techniques

Independent work

Attention to detail

Communication

Interpersonal skills

Discretion

Real estate knowledge

Education

Bachelor’s Degree or High School Diploma/GED

Job description

Newmark Group, Inc. is seeking an experienced administrative support professional to assist a team of Property Managers with all administrative tasks and reporting.

You will serve as the first point of contact for tenant service requests and help compile monthly operational, administrative, and financial reports. The role requires creating and maintaining filing systems, supporting budget preparation, and processing vendor invoices and service records.