Property Management Admin Pro

Campbell-Property-Management; Oakland Park (FL); On-site; USD 26,000 - 29,000; Full time

Job summary

Campbell Property Management in Oakland Park, Florida is seeking an Administrative Assistant to provide professional administrative and clerical support to the Property Manager and onsite management team. You will be a key contact for residents, vendors, board members, and visitors, helping ensure the office operates efficiently and professionally.

Responsibilities include answering calls, greeting guests, maintaining records, handling mail, coordinating vendor visits, scheduling meetings, and

Qualifications

• Must pass a drug screening and background check.

Responsibilities

• Answer and direct incoming calls in a professional manner.
• Greet residents, guests, vendors, and visitors and assist them with questions.
• Provide administrative support to the Property Manager and management team.
• Prepare, organize, scan, copy, file, and maintain condominium records and documents.
• Maintain accurate resident, unit, vendor, and building files.
• Receive, document, and follow up on resident requests and work orders.
• Communicate with maintenance personnel and vendors regarding service requests and repairs.
• Assist with scheduling appointments, meetings, inspections, and vendor visits.
• Prepare correspondence, notices, memos, forms, and other documents as requested.
• Assist with resident communications, including emails, notices, and community announcements.
• Assist residents with general questions regarding building procedures, amenities, rules, and management services.
• Process and distribute incoming and outgoing mail, packages, and correspondence as needed.
• Assist with maintaining building access records, keys, fobs, and other administrative records.
• Assist with move-in/move-out paperwork and scheduling when applicable.
• Assist with processing applications, forms, and other condominium documents.
• Maintain confidentiality of resident, employee, financial, and association information.
• Assist with preparing materials for Board of Directors meetings and other community meetings.
• Maintain calendars, schedules, logs, and administrative tracking spreadsheets.
• Enter and maintain information in property management software and other computer systems.
• Assist with obtaining vendor information, certificates of insurance, proposals, and other required documentation.
• Monitor office supplies and submit requests for replenishment when necessary.
• Perform general office organization and administrative duties.
• Other duties and special projects as assigned by the Property Manager.

Skills

Administrative support

Customer service

Office software

Record keeping

Communication

Tools

Property management software

Job description

Campbell Property Management in Oakland Park, Florida is seeking an Administrative Assistant to provide professional administrative and clerical support to the Property Manager and onsite management team. You will be a key contact for residents, vendors, board members, and visitors, helping ensure the office operates efficiently and professionally.

Responsibilities include answering calls, greeting guests, maintaining records, handling mail, coordinating vendor visits, scheduling meetings, and