Property Management Admin Coordinator (Harlem)

Phipps Houses; New York (NY); On-site; USD 48,000 - 50,000; Full time

Job summary

Phipps Houses is seeking a bright, energetic Property Management Administrative Assistant for several Harlem locations. The role supports PM leadership, handles correspondence and data in Yardi, and ensures timely communications with residents and staff.

Ideal candidates have 2–3 years in real estate management, strong Word/Excel skills, and excellent verbal and written communication. College credits and a comfort with multi-tasking are preferred.

Qualifications

• 2-3 years’ experience in real estate management preferred.
• College credits of 40 or better; AS or BA degree preferred.

Responsibilities

• Answer Property Management Department telephone calls: determine priority and relay messages.
• Provide administrative support to Assistant Property Manager/Property Manager/Facility Director/Area Manager; manage correspondence and emails.
• Screen incoming PM mail and distribute appropriately.
• Support routine reporting and document preparation.
• Handle resident complaints and manage tenant information in the database.

Skills

Verbal Communication

Written Communication

Multitasking

Time Management

Detail Oriented

Team Player

Dedicated

Education

AS or BA degree preferred

Tools

MS Word

MS Excel

Yardi

Job description

Phipps Houses is seeking a bright, energetic Property Management Administrative Assistant for several Harlem locations. The role supports PM leadership, handles correspondence and data in Yardi, and ensures timely communications with residents and staff.

Ideal candidates have 2–3 years in real estate management, strong Word/Excel skills, and excellent verbal and written communication. College credits and a comfort with multi-tasking are preferred.