Property Management Accounting Bookkeeper

Horseshoe Bay Resort; Tulsa (OK); On-site; USD 36,000 - 60,000; Full time

Job summary

Horseshoe Bay Resort in Tulsa, OK is seeking an Accounts Receivable professional to manage invoicing for group and corporate accounts, process payments, and monitor balances. The role supports general accounting tasks and month-end closing in a hospitality environment.

The ideal candidate has at least 1 year in accounting, with strong Excel skills and experience with hotel PMS systems. Ability to handle confidential information and work collaboratively is essential.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Accounting, Finance, or Business preferred.
• Minimum 1 year of accounting, bookkeeping, or finance experience preferred.
• Knowledge of accounts payable, accounts receivable, and general accounting principles.

Responsibilities

• Generate and distribute invoices for group, corporate, and banquet accounts.
• Process customer payments and post receipts accurately.
• Follow up on outstanding balances and past-due accounts.
• Assist with direct billing and collection efforts.
• Reconcile accounts receivable ledgers.
• Prepare journal entries and assist with month-end closing.
• Support annual audits and financial reviews.
• Maintain accurate financial records and supporting documentation.

Skills

Attention to detail

Time management

Problem solving

Professional communication

Integrity

Confidentiality

Customer service orientation

Teamwork

Education

High school diploma or equivalent

Associates degree in Accounting, Finance, or Business

Tools

Excel

M3

ProfitSword

OnQ

Opera

Job description

Essential Duties And Responsibilities Accounts Receivable

• Generate and distribute invoices for group, corporate, and banquet accounts.
• Process customer payments and post receipts accurately.
• Follow up on outstanding balances and past-due accounts.
• Assist with direct billing and collection efforts.
• Reconcile accounts receivable ledgers.

Cash and Revenue Reconciliation

• Verify daily cash deposits and credit card settlements.
• Reconcile revenue reports from Front Office, Food & Beverage, and other departments.
• Assist with daily income audit functions as needed.
• Investigate and resolve variances and discrepancies.

General Accounting

• Prepare journal entries and account reconciliations.
• Assist with month-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Support annual audits and financial reviews.
• Ensure compliance with company policies and accounting procedures.

Administrative Support

• Maintain accounting files and electronic records.
• Assist associates and managers with accounting-related inquiries.
• Prepare reports and spreadsheets as requested.
• Perform other duties as assigned by the Director of Finance.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.
• Minimum 1 year of accounting, bookkeeping, or finance experience preferred.

Hotel Accounting Experience Preferred

• Knowledge of accounts payable, accounts receivable, and general accounting principles.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with hotel property management systems and accounting software preferred (such as M3, ProfitSword, OnQ, Opera, or similar systems).
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to communicate effectively in person, by phone, and electronically.

Competencies

• Accuracy and attention to detail
• Time management and organization
• Problem-solving skills
• Professional communication
• Integrity and confidentiality
• Customer service orientation
• Ability to work independently and as part of a team