Part-Time/Specialist Accounting

InterContinental Hotels Group; Fort Huachuca (AZ); On-site; USD 36,000 - 42,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401k with company match

Employee room discounts

Career progression opportunities

Job summary

InterContinental Hotels Group is seeking an entry-level Accounting Clerk at our Fort Huachuca location. The role focuses on routine accounting duties, including posting entries, reconciling accounts, and assisting with invoices and payments under supervision.

Position involves daily collaboration with department heads, accurate data entry, and attention to internal controls. Requires a high school diploma and fluency in English; on-site work with a comprehensive benefits package.

Qualifications

• High school diploma or equivalent and 1 year experience in an accounting clerical, front office, or reservations position or similar.
• Ability to speak fluent English is required.

Responsibilities

• Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts.
• Obtain approvals from department heads on invoices to be paid and make proper ledger entries.
• Prepare monthly aging of accounts; send statements and collection letters for delinquent accounts; make collection calls.
• Process direct billing requests and handle credit card disputes; balance and reconcile as needed.
• Maintain accounting files and assist with clerical duties; assist with daily bank deposits and petty cash.
• Support daily controls to protect company assets and coordinate with other departments.

Skills

Accounting

Data entry

Attention to detail

Education

High school diploma or equivalent

Job description

We reward ourcolleagues'hard work and dedication with an extremely competitive compensation and benefits package. The hourly pay rate for this role is $17.75, and our comprehensive benefits package includes paid time off, medical/dental/vision insurance, 401k, room discounts, and many other benefits to eligible employees.

JOB OVERVIEW:

Perform a variety of routine accounting duties to ensure correct reporting of revenues and costs, the timely payment of invoices, and/or timely receipt of monies owed to the hotel. Duties performed are at entry-level in a training capacity, with supervision from higher-level accountants.

DUTIES AND RESPONSIBILITIES:

• Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records.
• Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment by CMH Accounting.
• Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.
• Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard. Research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals. Ensure credit card reconciliation’s are prepared, balanced and discrepancies are resolved.
• Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage.
• Prepare or assist in the preparation of daily bank deposits; maintain the hotel's funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed. Report over/short discrepancies as per Internal Audit Standards.
• Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.
• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding accounts.
• May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department's supply needs are met in a timely and efficient manner. Reconcile banquet bar requisitions.
• May perform additional accounting-related duties such as transferring a balanced edt each day, ensuring compliance with Internal Control Questionnaires, ensuring timely and proper payment of employees and reconciling time records to payroll, etc. May maintain purchase order system integrity or monitor/track other financial control procedures or systems.
• May assist with other duties as needed or requested.

Qualifications and Requirements:

High school diploma or equivalent and 1 year experience in an accounting clerical, front office, or reservations position or similar; or an equivalent combination of education and work experience. Ability to speak fluent English required.

This job requires ability to perform the following:

• Carrying or lifting items weighing up to 25 pounds
• Standing up and moving about the front office or other designated areas
• Communicating with other people
• Handling objects, supplies, boxes of merchandise, etc.
• Bending, stooping, kneeling, crouching, reaching

Other:

• Reading abilities are utilized often when reading invoices and work materials.
• Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.
• Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions.
• Strong customer service skills are required.
• May be required to work nights, weekends, and/or holidays.