Property Management - A/R Specialist

Olen Properties Corp.; West Palm Beach (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health insurance including medical, d 

401(k) Plan with company matching

Basic life insurance

Paid time off

Employee referral program

Dental insurance

Vision insurance

Job summary

Olen Living in Florida is seeking a Property A/R Specialist for our multifamily communities in Boynton Beach. This full-time, in-office role supports the Property Manager with daily operations and adherence to policies and regulations.

You will post deposits, manage rents, prepare reports, and coordinate with corporate for month-end processing. Strong Excel and SharePoint skills are essential, along with reliability and teamwork.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Comfortable working with numbers, including basic arithmetic.
• Proficient with Microsoft Office Suite and SharePoint.
• Weekend availability on a rotating schedule if needed.

Responsibilities

• Post daily deposits to resident or income ledgers.
• Bill applicable late and NSF fees to resident ledgers.
• Prepare weekly delinquency report starting on the 6th of each month.
• Prepare and send Pay or Quit worksheets for eviction process.
• Send Notices to Pay or Vacate for hand delivery.
• Prepare and send small balance letters.
• Enter and audit new and renewal leases in the resident management software.
• Enter Notices to Vacate in the resident management software.
• Process, review, approve, and send move-out statements.
• Coordinate with regional office for monthly posting & auditing.
• Ensure daily, weekly, monthly reports are accurate references.
• Assist with office/leasing support when needed.
• Perform additional tasks as assigned.

Skills

Communication skills

Organizational skills

Numbers & math

MS Office & SharePoint

Weekend availability

Job description

In its 50-year history, Olen Living has grown from a single 16-unit apartment complex in Southern California to become one of the largest family-owned real estate enterprises in the United States with a portfolio of more than 17,000 apartments across the nation. Olen was built from the ground up through disciplined investment, unwavering attention to detail, and a focus on hiring and promoting people who care. Our culture is one of teamwork, integrity, and pride for our communities. If you feel these values are a match, we’d like to invite you to be a part of our story. Please visit www.quantumlakevillas.com and www.Olen.com for more information.

Property A/R Specialist

Olen Living is seeking a skilled and motivated, full-time A/R Specialist for our multifamily apartment communities in Boynton Beach, FL- Quantum Lake Villas Our A/R Specialists are smart, customer service-oriented management team members. They assist the Property Manager with the daily operation of the property. This role will help ensure the property is being operated in accordance with company policies and procedures and all local, state, and federal laws. The Bookkeeper partners with the Property Manager to maximize the property’s financial performance, provides a quality living environment for residents, promotes a positive working environment for all employees.

Main Job Tasks and Responsibilities

• Post daily deposits to resident or income ledgers.
• Bill all applicable late and NSF fees to the resident ledgers.
• Prepare weekly delinquency report starting on the 6th of every month, documenting weekly follow-up on outstanding balances in resident management software.
• Prepare and send the following:
• Pay or Quit worksheets as required for the eviction process which is completed by the attorney service provider.
• Notices to Pay or Vacate for hand delivery.
• Prepare and send small balance letters.
• Enter and audit new and renewal leases, including month-to-month tenancies, in the resident management software.
• Enter Notices to Vacate in the resident management software.
• Process, submit for review and approval, and send resident move-out statements within the time allowed by your property or region, filing all relevant move-out documents in SharePoint.
• Coordinate with the regional corporate office for ongoing review and auditing of resident activity and transactions in preparation for monthly posting of recurring charges and month end processing.
• Perform tasks timely and accurately to assure the daily, weekly and monthly reports represent a reliable and accurate reference source.
• When necessary, assist with office/leasing support (answering phones, welcoming prospects/residents, etc.).
• Perform additional tasks assigned by Property Manager, A/R Manager and/or Corporate office personnel.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Comfortable working with numbers, including adding, subtracting and fractions.
• Proficient with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint, along with various property management and accounting software products.
• If needed, must be available to work weekends on a rotating schedule

Reasonable accommodations which do not impose an undue hardship on the Company may be made to enable qualified individuals with a disability to perform the essential duties of the job.

Job Type: Full-time, in office

Starting at $26/Per Hour Plus Bonuses

The successful candidate’s starting salary will be determined based on job-related skills, experience, and qualifications.

Benefits

• Health insurance including medical, dental and vision
• 401(k) Plan with company matching contributions
• Basic life insurance
• Paid time off
• Employee referral program

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person