Property & Insurance Administrator

tsainternal; Southfield (MI); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

403(b) retirement plan

Employee discounts

Job summary

The Salvation Army is seeking a Property & Insurance Administrator to provide administrative support to the Property Department, coordinating insurance claims, property projects, cemetery lot administration, vendor payments, fleet compliance, and records management.

The role emphasizes accurate documentation, regulatory compliance, and strong communication with families, vendors, and internal stakeholders to ensure efficient operations and accountability across the department.

Qualifications

• High school diploma or equivalent; or an equivalent combination of training and experience.
• Two years of office or administrative experience preferred.

Responsibilities

• Prepares files and maintains documents related to insurance claims and property projects.
• Creates and tracks fund disbursements to contractors/vendors and distributes checks.
• Communicates with families about cemetery lots and related records.
• Verifies cemetery lots as needed and prepares dispositions for board review.
• Maintains Driver Qualification Program and gathers service agreements.
• Generates reports such as Monthly Insurance Loss Control, Annual Driver reports, Insurance certificates, and property lists.

Skills

Administrative skills

Organization & records

Attention to detail

Written and verbal communication

Customer service

Multitasking

Data entry & document mgmt

Confidentiality & discretion

Problem-solving & critical thinking

Education

High school diploma

Tools

Microsoft Office 365

Teams

SharePoint

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary:

The position of Property & Insurance Administrator provides administrative and operational support for the Property Department by coordinating insurance claims, property projects, cemetery lot administration, vendor payments, fleet and driver compliance, records management, and reporting functions. Ensures accurate documentation, regulatory compliance, and efficient department operations while serving as a liaison with families, vendors, and internal stakeholders.

Essential Responsibilities:

• Prepares files, distributes, and maintains all documents and correspondence related to insurance claims and property projects.
• Creates and tracks ROF’s for payment to contractors/vendors and distributes checks.
• Corresponds with family/cemetery regarding cemetery lots.
• Verifies cemetery lots for a family in need.
• Prepares dispositions of lots for Divisional Finance Board.
• Refers possible plot donations to the Development Department.
• Facilitates the transfer of lots for Divisional Finance Board.
• Maintains and administrates Driver Qualification Program.
• Maintains and compiles Service Agreements.
• Prepares and verifies the following reports: Monthly Insurance Loss Control Report, Annual Chesterfield Qualified / Disqualified Driver Report / Insurance Certificates / Pet Deposits/Vacant Property lists/Fall and Spring building maintenance.
• Maintains DOT driver and vehicle compliance.
• Files closed property and insurance projects.
• Maintains vehicle list and processes vehicle registrations and tabs and titles.
• Collects/sorts/distributes mail for the Property Department.
• Perform other duties as assigned.

Qualifications:

Education/Experience:

• High school graduate or equivalent (GED) required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Two years of office or administrative experience (preferred)

Skills, Knowledge & Abilities:

• Strong administrative and office management skills
• Excellent organizational and recordkeeping abilities
• Attention to detail and accuracy
• Effective written and verbal communication skills
• Customer service and interpersonal skills
• Ability to manage multiple priorities and deadlines
• Data entry and document management skills
• Confidentiality and discretion in handling sensitive information
• Problem-solving and critical-thinking skills

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software/programs

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

The Salvation Army offers the following benefits:

• Health Care Benefits which include:
  • Medical
  • Dental
  • Vision
  • Hearing
  • Flexible spending accounts
  • AFLAC
  • Voluntary life insurance benefits
• Short-Term and Long-Term Disability options
• Pet Insurance
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
  • Vesting starts after three years of employment, 100% vested after five years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts
• Paid Time Off which includes:
  • Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available.
    • Up to (6) earned sick days per year may be used as discretionary days.
  • Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
  • The accrual rate is based upon years of service and approved hours worked.
  • You will receive up to 2 personal days per year based on date of hire.
  • Birthday off with pay.
  • Paid holidays are effective immediately.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.