Property & Housing Admin & HUD Compliance Coordinator

Vesta, Inc.; Lanham (MD); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Bonuses

Paid training

PTO 96 hours first year

Sick leave 40 hours per year

8 holidays per year

403(b) retirement plan with employer-m

Health benefits (medical/dental/vision

Long-Term Disability and Basic Life/AD

Employee Assistance Program (EAP)

Short-Term Disability

Job summary

Vesta, Inc. is seeking a Property and Housing Administration Coordinator to support administration of properties, housing programs, vehicles, and HUD-related entities.

You will maintain records, manage reporting and inspections, and track deadlines to help ensure safe, compliant, and affordable housing. The role reports to the Director of Finance and collaborates with Property Management, Accounting, and regional teams.

Qualifications

• Associate degree or equivalent relevant experience.
• At least two years of administrative, property, housing, finance, or related experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication and collaboration across departments.
• Basic financial skills and ability to identify discrepancies.
• Proficiency with Microsoft 365 apps including Excel, Word, Outlook, Teams, and SharePoint.
• Experience with HUD reporting, audits, inspections, or housing compliance preferred.

Responsibilities

• Maintain property and vehicle records, including ownership documents, leases, registrations, insurance, licenses, and inspections.
• Track renewals, reporting deadlines, and outstanding documentation, and follow up with responsible staff.
• Support property purchases, sales, rentals, and transitions by coordinating documentation, insurance, utilities, and related administrative activities.
• Maintain corporate and compliance records for HUD-related corporations and assist with budgets, registrations, and required submissions.
• Prepare and submit HUD billing, PRAC renewals, and related reports.
• Review TRACS activity, payments, voucher approvals, and adjustments; identify discrepancies and coordinate corrections.
• Coordinate documentation for financial audits, M&O Reviews, and HUD inspections, and track follow-up items.
• Maintain tenant rosters, eligibility documentation, rent calculation information, and annual recertification records.
• Prepare, sign on behalf of Vesta, and maintain tenant leases and occupancy documents.
• Support housing program and grant applications, renewals, reporting, and recordkeeping.
• Administer vehicle records, gas cards, and fleet-tracking systems.
• Communicate professionally with tenants, employees, auditors, government representatives, insurers, vendors, and stakeholders.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

Associate degree in business administration, finance, accounting, property management, housing administration, or related field

Tools

Microsoft 365

Excel

Word

Outlook

Teams

SharePoint

Power Apps

Power BI

Job description

Vesta, Inc. is seeking a Property and Housing Administration Coordinator to support administration of properties, housing programs, vehicles, and HUD-related entities.

You will maintain records, manage reporting and inspections, and track deadlines to help ensure safe, compliant, and affordable housing. The role reports to the Director of Finance and collaborates with Property Management, Accounting, and regional teams.