Property & Facilities Manager

Hope Dental Clinic; Ypsilanti (MI); On-site; USD 30,307 - 46,838; Part time

Benefits offered by this job

Health benefits

Paid vacation

Paid sick time

Holiday pay

Job summary

Hope Clinic is seeking a part-time Property & Facilities Manager (about 30 hours/week) to lead maintenance and facilities operations on-site. You will recruit, train, and supervise volunteer staff, manage budgets, and coordinate approved projects with contractors and vendors.

The role requires strong organizational and communication skills, experience in budgeting and contract oversight, and familiarity with OSHA and local codes. On-site presence is essential.

Qualifications

• Associate’s or Bachelor’s degree in relevant field and/or facilities management certification, or equivalent experience.
• Demonstrated project management and hands-on oversight of facilities maintenance.
• Experience with facilities master planning, space utilization, and development.
• Experience with contract management and budgeting.
• Supervisory experience of maintenance and facilities personnel.

Responsibilities

• Prepare and manage building and properties budget, approve expenditures.
• Oversee utility budgets and vendor relationships.
• Select, train, and supervise volunteer maintenance and facilities personnel.
• Ensure OSHA compliance, safety standards, and local codes.
• In consultation with CEO, oversee property development and disposal.
• Manage bid process for contracted work and project oversight.
• Maintain relationships with contractors, vendors, and city officials.
• Communicate progress on improvements and scheduled work to leadership.

Skills

Organizational skills

Communication

Project management

Facilities maintenance

Budgeting

MS Office

Sharepoint

Education

Bachelor's or Associate's degree in relevant field

Facilities management certification

Tools

Sharepoint Work Order

Microsoft Office

Job description

The Property & Facilities Manager is responsible for the maintenance, care, and efficient operation of all building equipment and facilities of Hope Clinic. Position recruits, trains, and supervises a team of maintenance volunteers, delegating tasks, and ensuring task completion and appropriate follow up. Responsible for communication and timely completion of all building/facilities projects. The ideal candidate will have strong organizational and observational skills to notice and be continually responsive to ongoing needs of the facility.

Position is part-time (approx. 30 hours per week) and benefit eligible. In addition to health benefits, position is eligible for paid vacation and sick time, as well as a generous, paid holiday schedule that includes the week between Christmas and New Years.

Required Education and Experience:

• Associate’s or Bachelor’s degree in relevant field and/or facilities management certificationpreferred; or equivalent combination of education and direct experience
• Demonstrated project management experience and hands-on oversight of property/facilities and equipment maintenance
• Experience with facilities master planning, including space utilization and development
• Experience with contract management and budgeting
• Supervisory experience of maintenance and facilities personnel

Required Competencies:

• Ability to demonstrate Hope Clinic’s core values
• Strong organizational and communication skills; responsive and reliable
• Strong project management skills
• Familiarity with OSHA regulations and local codes and ordinances
• Comfort and familiarity with general facility maintenance and physical building operations
• Understanding of facilities/property/capital expense budgeting
• Ability to take occasional after-hours calls related to unexpected facility issues (i.e. alarms)
• Proficiency with Microsoft systems including Word, Excel, and Outlook
• Ability to learn additional systems including Sharepoint Work Order system

Essential Functions:

• Prepare and manage building and properties budget, approve expenditures
• Oversee and manage utility budgets
• Select, train, and supervise volunteer maintenance and facilities personnel
• Ensure all volunteer work is performed in compliance with all OSHA regulations, general safety requirements, and local codes/ordinances
• In consultation with CEO, oversee and manage property acquisition, development, and disposal
• Manage bid process for contracted work; coordinate and oversee contractor projects
• Maintain strong professional relationships with contractors, vendors, and city planning officials

Property & Facilities Manager Rev. April 2024

• Regularly communicate and provide timely updates about building improvements, projects, and other scheduled work with leadership, management, and staff
• Primary point of contact for all vendors, contractors, utility workers, etc.
• Regular on-site presence to effectively manage contracted/vendor work and ensure minimal disruption to program operations and client service delivery
• Initial point of contact for all building and fire alarm issues/troubleshooting
• Plan, schedule, and oversee building maintenance, repair, and construction activities (proactive and emergent)
• Purchase or otherwise acquire necessary materials, equipment, and tools
• Manage Sharepoint Work Order system, ensuring work order requests are assigned and completed in a timely manner
• Regularly interact with CEO, leadership team, and management staff regarding building and facilities issues

Hope Clinic is an Equal Opportunity Employer. All qualified applicants are welcome to apply.

For immediate consideration, a cover letter detailing your interest in Hope Clinic must accompany resume.