Property Coordinator

Kimco Realty Corporation; Town of Florida (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

Kimco Realty Corporation is seeking a Property Coordinator to support the Property Manager with daily portfolio administration across our retail real estate properties. You will handle vendor relations, bids, contracts for repairs and capital projects, review invoices, assist with annual budgets, and coordinate inspections, ensuring accurate records and smooth operations.

Your role emphasizes proactive communication with tenants and vendors, attention to detail, and a willingness to adopt new

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor’s degree or equivalent working experience.
• Prior administrative experience.
• Embraces a technology-forward mindset with strong curiosity for AI applications.

Responsibilities

• Assist and support the Property Manager with day-to-day portfolio management.
• Coordinate vendor bids, contracts for repairs and capital projects.
• Review and code vendor invoices and Job Cost related documents.
• Open/close utility accounts; coordinate annual inspections.
• Maintain Emergency Response Plans and current contact information.
• Assist with annual budgets and travel/expense coordination.

Skills

Retail real estate

Administrative experience

AI interest

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following: collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects; review and coding of all vendor invoices; coding and processing of all Job Cost related documents; re-class of expenses; coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts; vacancy cleanouts and vacancy profiles; assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.; assist Property Manager with the preparation of annual budgets; coordination of travel and expense reports;

Daily review and response to cases logged in Kimco’s Customer Service platform; issue work orders to vendors and follow-up to ensure work orders have been completed; maintain a Best-In-Class relationship with tenants via verbal and written communications.

Requirements:

• Background in retail commercial real estate
• At least two years of experience in a fast-paced corporate setting
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor’s degree or equivalent working experience
• Prior administrative experience
• Embraces a technology-forward mindset with strong curiosity for merging tools, AI in particular, bringing forward-looking perspective that inspires innovative solutions.

** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability **