Property Control and Receiving Specialist

Baton Rouge Community College; Baton Rouge (LA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Retirement benefits

Medical insurance options

Dental insurance

Term life insurance

Disability insurance

Vacation and sick leave

Employee Assistance Program

Job summary

BRCC in Baton Rouge is seeking a full-time Administrative Property Clerk to support property and asset management, inventory control, and mailroom operations. The role emphasizes accurate record-keeping and compliance with state and college policies.

You will maintain property records, conduct physical inventories, and assist with receiving and warehouse organization while performing other duties as assigned.

Qualifications

• High School Diploma or equivalent required.
• One year of office/clerical experience required.
• Strong organizational and communication skills.
• Ability to follow instructions and maintain records.
• Experience with inventory or asset tracking is a plus.

Responsibilities

• Manage property and asset records, ensure accuracy and compliance.
• Perform physical inventories and reconcile with records.
• Maintain and update property records (additions, transfers, disposals).
• Assist with day-to-day mailroom operations and mail distribution.
• Maintain warehouse organization and ensure safety.
• Perform other duties and special projects as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Reading comprehension

Customer service

Problem solving

Education

High School Diploma

Job description

Sub Department

BRCC

Department

Finance and Administration

Sub Department

Type of Appointment: Full time - Regular

Regulatory Compliance * Quality Control * Customer Services

Duties And Responsibilities

• 30% - Property and Asset Management
• Receive, identify, tag, and record newly acquired college property and equipment in the state's designated asset-tracking system.
• Verify property information and supporting documentation for accuracy and completeness.
• Ensure property records are maintained in accordance with applicable state and College policies and procedures.
• 25% - Inventory Management
• Conduct physical inventories of departmental and campus property and equipment.
• Reconcile physical inventory results with official property and asset records.
• Identify discrepancies and assist with resolving inventory variances in a timely manner.
• 20% - Property Records Management
• Maintain accurate, complete, and up-to-date records of college-owned property and equipment.
• Update asset records to reflect additions, transfers, disposals, and other changes in property status.
• Maintain appropriate documentation to support property and inventory records.
• 10% - Mailroom Operations
• Assist with the College's day-to-day mailroom operations.
• Sort and distribute incoming BRCC mail, including bulk mailings, registered mail, certified mail, and certificates of mailing.
• Ensure mail is processed and distributed accurately and efficiently.
• 10% - Warehouse Organization and Safety
• Maintain the organization, cleanliness, and overall appearance of the warehouse and assigned work areas.
• Assist with maintaining a safe and orderly environment for property, inventory, and receiving activities.
• 5% - Other Duties
• Perform other duties and special projects as assigned.

Required Education

High School Diploma or equivalent

Required Experience

One year of work experience in an office setting where clerical duties were a primary responsibility.

Required Knowledge, Skills And Abilities

• Strong organizational skills and the ability to prioritize and manage multiple tasks effectively.
• Strong oral and written communication skills.
• Ability to understand, follow, and carry out instructions accurately and effectively.
• Strong reading and comprehension skills with the ability to understand policies, procedures, and written instructions.
• Strong customer service skills with the ability to interact professionally with students, employees, vendors, and the public.
• Ability to analyze information, identify issues, and solve problems effectively.

Preferred Education

Associate degree in any field

Preferred Experience

• 1 year or more experience in the areas of inventory and/or receiving management.

Preferred Knowledge, Skills And Abilities

• Knowledge of inventory control, asset tracking, and recordkeeping principles and practices.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and a high level of accuracy.

Benefits:

• As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment.

BRCC is an equal opportunity/equal access employer. BRCC is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.