Property Assistant

Digital Realty, Inc.; Clifton (NJ); On-site; USD 43,394 - 49,593; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

Paid time off

Employee stock purchase plan

Job summary

Digital Realty, Inc. is seeking a Property Administration Support professional for their Clifton, NJ office. In this role, you will assist in the management of data center properties, including budgeting, customer service, and vendor coordination.

The ideal candidate will have 3+ years of administrative experience and proficiency in Microsoft applications. A valid driver's license is required as duties involve visiting various properties. Competitive hourly compensation and comprehensive benefits are provided.

Qualifications

• At least three years of related administrative / office experience.
• A proven record of providing excellent internal and external customer service.
• A valid driver's license and reliable transportation.

Responsibilities

• Supporting the planning, budgeting, and control of operating and capital expenditures.
• Assisting in the preparation of annual budgets and reports.
• Coordinating with the Property Management Team to resolve customer requests.

Skills

Organizational skills

Customer service

Microsoft Word

Microsoft Excel

Microsoft Outlook

Bookkeeping

Education

Bachelor's degree

Tools

Yardi

Job description

This position offers you the opportunity to bring your talents to the unique data center property management industry and join a growing industry leader. You will provide general support for a team managing data center properties, including clerical, basic bookkeeping and more. As part of the team you'll enjoy the best of both worlds, the close-knit atmosphere of our office as well as the stability and resources of a large corporation. You're sure to acquire new skills and resume-building experience, as no two days will be the same!

What you’ll do

• Supporting the planning, budgeting, and control of operating and capital expenditures.
• Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related
• Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
• Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
• You’ll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Scheduling and facilitating maintenance with vendors and customers.
• Documenting and tracking all certificates of insurance from vendors and customers.
• Maintaining accurate and pertinent information for vendors and customers.
• Preparing correspondence to customers and vendors.
• Establishing and maintaining effective working relationships with internal and external customers and vendors.
• Maintaining all lease and property related files.
• Answering and directing incoming calls.
• Opening and distributing incoming mail.
• Scheduling and coordinating meetings and customer events.
• Conducting site visits to check and stock clerical supplies, etc.

What you’ll need

• At least three years of related administrative / office experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• A proven record of providing excellent internal and external customer service.
• A valid driver's license and reliable transportation (you will need to visit various properties from time to time).

Key Qualities and Characteristics

• Strong organizational skills and a detail orientation.
• The ability to multitask and manage multiple activities and priorities.
• A friendly people-oriented approach and the ability to interact effectively with customers and coworkers.
• The ability to express ideas clearly in written and verbal communications.
• Resourcefulness and the ability to achieve goals independently.
• Reliability and punctuality.
• A bachelor's degree is preferred.
• Preferred: Experience with Yardi or similar property management software.
• Knowledge or experience with Bookkeeping (accounts payable, budgeting, etc.).

Benefits and Compensation

Compensation range: $31.50 to $36.00 per hour. This compensation range represents the Company’s good faith belief as to what it will pay as an hourly rate for this position at the time of this posting.

Benefits: For this role, Benefits include medical, dental, vision, life and AD&D insurance, 401k match, disability benefits, wellness and education benefits, employee stock purchase plan, paid time off, holidays, and more.

About Digital Realty

Digital Realty brings companies and data together by delivering the full spectrum of data center, colocation and interconnection solutions. PlatformDIGITAL®, the company’s global data center platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data center footprint of 300+ facilities in 50+ metros across 25+ countries on six continents.

Health and Safety

Safety isn't just a priority here at Digital; it's critical to everything we do. Safeguarding lives, protecting assets, and securing data aren't just ideals - they're essential pillars of our commitment to excellence for our people, our partners and our customers. We have a culture of care where every member of Team Digital embraces a relentless pursuit of working safely across Digital Realty. Together we are Safely Powering Progress.

NOTES:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Digital Realty is an equal opportunity employer, EOE/AA/M/F/Vets/Disabled. All applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or protected veteran status, or other status protected by law or Company policy.

Digital Realty is a publicly traded company (NYSE: DLR) with investment grade ratings from all three major ratings agencies.

Please do not forward unsolicited resumes to any employee of Digital Realty and its subsidiaries. Digital Realty is not responsible for any fees related to unsolicited referrals.