Property Assistant

Digital Realty; Clifton (NJ); On-site; USD 43,394 - 49,593; Full time

Job summary

Digital Realty is seeking a Property Assistant to support a data center property team with administrative tasks and basic bookkeeping. You will interact with Real Estate Managers and handle vendor coordination, reports, and leasing-related files.

The role requires 2–3 years of admin experience, proficiency in MS Word/Excel/Outlook, and a valid driver's license; experience with Yardi or similar software is preferred. The compensation ranges $31.50–$36.00 per hour.

Qualifications

• Two to three years of admin/office experience
• Proficiency in MS Word, Excel and Outlook
• Valid driver's license and reliable transportation
• Bachelor's degree preferred
• Experience with Yardi or similar property management software
• Knowledge of bookkeeping basics

Responsibilities

• Support planning, budgeting, and control of operating and capex expenditures
• Assist in annual budgets, forecasts, monthly reports, and variance reports
• Assist with accounts receivable/payable, including rent collection and reconciliations
• Respond to customer requests and coordinate with Property Management Team
• Assist with vendor selection and RFPs, monitor vendor performance
• Schedule and coordinate maintenance with vendors/customers
• Document and track insurance certificates
• Maintain files for vendors and properties
• Prepare correspondence to customers/vendors
• Establish relationships with customers and vendors
• Open and distribute mail, answer calls
• Schedule meetings and events
• Conduct site visits to stock clerical supplies

Skills

Administrative support

Microsoft Word

Microsoft Excel

Microsoft Outlook

Customer service

Bookkeeping

Vendor management

Driving license

Education

Bachelor's degree preferred

Tools

Yardi

Job description

Property Assistant

Your Role

This position offers you the opportunity to bring your talents to the unique data center property management industry and join a growing industry leader. You will provide general support for a team managing data center properties, including clerical, basic bookkeeping and more. As part of the team you'll enjoy the best of both worlds, the close-knit atmosphere of our office as well as the stability and resources of a large corporation. You're sure to acquire new skills and resume-building experience, as no two days will be the same!

What you’ll do

Role

As a Property Assistant you will provide diverse support to a team that includes Real Estate Managers, Assistant Real Estate Managers and others. The role is essentially a combination of administrative support and bookkeeping. Your specific activities will include:

• Supporting the planning, budgeting, and control of operating and capital expenditures.
• Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true‑ups, reconciliations, compliance with lease terms and preparation of all related
• Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
• Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
• You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Scheduling and facilitating maintenance with vendors and customers.
• Documenting and tracking all certificates of insurance from vendors and customers.
• Maintaining accurate and pertinent information for vendors and customers.
• Preparing correspondence to customers and vendors.
• Establishing and maintaining effective working relationships with internal and external customers and vendors.
• Maintaining all lease and property related files.
• Answering and directing incoming calls.
• Opening and distributing incoming mail.
• Scheduling and coordinating meetings and customer events.
• Conducting site visits to check and stock clerical supplies, etc.

What you’ll need

While the ideal candidate will have two to three years of similar experience, we also will consider recent college graduates as long as they are motivated and have the ability to learn quickly with a professional demeanor. To be a good fit for this opportunity you will have:

• At least three years of related administrative / office experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• A proven record of providing excellent internal and external customer service.
• A valid driver's license and reliable transportation (you will need to visit various properties from time to time).

Just as important will be the following qualities and characteristics:

• Strong organizational skills and a detail orientation.
• The ability to multitask and manage multiple activities and priorities.
• A friendly people-oriented approach and the ability to interact effectively with customers and coworkers.
• The ability to express ideas clearly in written and verbal communications.Resourcefulness and the ability to achieve goals independently.
• Reliability and punctuality.
• A bachelor’s degree is preferred.
• Preferred: Experience with Yardi or similar property management software.
• Knowledge or experience with Bookkeeping (accounts payable, budgeting, etc.).

Compensation

Compensation range: $31.50 to $36.00 per hour. This compensation range represents the Company’s good faith belief as to what it will pay as an hourly rate for this position at the time of this posting.

Benefits

Medical, dental, vision, life and AD&D insurance, 401(k) match, disability benefits, wellness and education benefits, employee stock purchase plan, paid time off, holidays, and more.