Property Assistant

PropTechBuzz; California; On-site; USD 50,000 - 70,000; Full time

Job summary

PropTechBuzz in California is seeking a Property Assistant to oversee the daily operations of the property management office and coordinate events with customers and staff. The role emphasizes strong customer service, organization, and teamwork to ensure an elevated experience.

You will interact with clients, maintenance teams, and vendors, manage documentation, and support engineering for small repairs and reporting. A hospitality-oriented mindset is valued.

Qualifications

• Ability to read, analyze, and interpret general business communications.
• Strong written and verbal communication skills.
• Excellent customer service with hospitality focus and attention to detail.
• Strong organizational and scheduling abilities.

Responsibilities

• Oversee daily operations of the property management office.
• Coordinate amenity and conference room reservations and events with customers.
• Prepare vendor contracts, PO logs, and contract-related summaries.
• Maintain property, lease, and contract files for customers and vendors.
• Respond to work tickets and customer requests.

Skills

Customer service

Strong communication

Organizational skills

Teamwork

Problem solving

Tools

Microsoft Word

Microsoft Excel

Job description

# Property AssistantHot Job* Oversee the daily operations, upkeep, and conditions of the property management office* Manage materials and supplies for the management office* Interact directly with the clients, customers, maintenance teams, and vendors* Coordinate amenity and conference room reservations and events with customers, including room set-up with the Engineering team, food and beverage catering orders, and cleaning to ensure each space is properly reset for the next event* Conduct \"tech-checks\" prior to conference room meetings to ensure Wi-Fi, laptops, and connected devices are properly syncing with all functionality* Deliver our brand standards in every interaction, bringing a strong customer service focus and attention to detail to day-to-day requests to ensure an elevated customer experience* Prepare and coordinate vendor contracts, PO Logs, and contract related summaries and other documentation* Maintain property, lease, and contract files for all customers and vendors* Maintain certificate of insurance records for all customers and vendors* Prepare general correspondence, memos, notices, and miscellaneous forms to customers and vendors* Code invoices for payment for the various properties* Respond to work tickets and customers requests* Assemble monthly and other reporting packages* Participate in property inspections* Provide support to the Engineering team* Coordinate minor repair and maintenance work scheduling* Assist in planning and coordinating customer functions* Perform other related duties as required and assigned.* Ability to read, analyze, and interpret general business communications* Ability to write reports and business correspondence* Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public* Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations* Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists* Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form* Strong verbal and written communication skills* Strong organization skills* Computer proficiency (including Microsoft Word, Excel or spreadsheet knowledge)* Knowledge of Wi-Fi, network cabling, and Bluetooth technologies preferred* Excellent customer service skills, with a strong hospitality focus and attention to detail* Ability to meet work standards and varying work schedules as necessary* Ability to promote teamwork among employees in order to accomplish goals and to meet the needs of the customers* Ability to work with others as a team member to accomplish projects