Property Administrator (Part-time) (48944)

Jrk Residential Group; San Jose (CA); On-site; USD 32,000 - 33,000; Part time

Benefits offered by this job

Medical, dental, vision

401(k) with auto-enrollment after 60 d

Paid time off and holidays

Job summary

Two Coast Living in San Jose is seeking a part-time Property Administrator to serve as the operational backbone of a multifamily community. You will assist the Property Manager with administrative, financial, and compliance tasks while delivering excellent service to residents and vendors.

The role requires strong organizational and communication skills, experience in property management or residential services, and proficiency with Microsoft Office and Entrata.

Qualifications

• Excellent verbal and written communication skills.
• Organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience in customer service and resident communications.
• Familiarity with social media and review-management tools.

Responsibilities

• Manage daily administrative operations and records.
• Conduct unit walk-throughs after move-outs and report conditions.
• Assist with rent collections, invoicing, deposits, and budgeting.
• Maintain resident files and lease documentation for compliance.
• Coordinate with maintenance and vendors; support the Property Manager.
• Provide outstanding resident and vendor service.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Customer service

Fast-paced environment adaptability

Education

High school diploma

Bachelor's degree in business administration (preferred)

Tools

Entrata

Microsoft Office

Job description

Job Details: Job Location: Parkside Glen - SAN JOSE, CA 95136, Position Type: Part Time, Education Level: High School, Salary Range: $23.00 - $24.00 Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Admin - Clerical

PROPERTY ADMINISTRATOR – THE ORGANIZATIONAL HEART OF THE COMMUNITY

As a Property Administrator, you'll be the operational backbone of one of our multifamily communities. Working alongside the Property Manager, you'll oversee the administrative, financial, and compliance functions that keep the property running efficiently while providing exceptional service to residents, vendors, and your on-site team.

What You'll Be Doing:

• Administrative Expert – Keep the office running efficiently by managing daily administrative operations, maintaining organized records, processing paperwork, and ensuring deadlines never slip.
• Eye For Detail -Conduct unit walk-throughs after move-outs, notating and reporting unit conditions.
• Financial Coordinator – Assist with rent collections, delinquency management, invoice processing, deposits, reporting, budgets, and other financial functions that support the success of the community.
• Compliance Champion – Maintain resident files, oversee lease documentation, assist with affordable housing compliance, and ensure records remain accurate, complete, and audit-ready.
• Resident Support Professional – Provide exceptional customer service by assisting residents with questions, resolving concerns, and creating a positive experience from move-in through move-out.
• Maintenance Coordinator – Partner with the maintenance team to monitor work orders, coordinate vendor communication, track apartment readiness, and ensure timely follow-up.
• Property Manager's Right Hand – Support the Property Manager with reporting, operational initiatives, special projects, and the day-to-day business functions that keep the community operating at its best.
• Office Problem Solver – Anticipate needs, improve processes, and find solutions that make life easier for residents, teammates, and leadership alike.

What We Offer:

• A Career with Growth – Whether you're interested in operations, accounting, compliance, or property management, we'll provide opportunities to continue growing your career.
• Full-Time Stability – Work on our busiest days, including Fridays, Saturdays, and occasional Sundays and holidays to best serve our residents.
• Benefits That Matter – Medical, dental, vision, life insurance, and a 401(k) plan with auto-enrollment after 60 days.
• Time to Recharge – Vacation time, paid sick leave, and paid holidays to help you maintain work-life balance.
• Supportive Leadership – Join a collaborative team where your contributions are valued and your success is celebrated.

What We’re Looking For:

• Administrative Professional – You have experience managing office operations, staying organized, and balancing multiple priorities with accuracy and efficiency.
• Property Management Experience Preferred – Previous multifamily property management experience is highly preferred and will help you hit the ground running.
• Affordable Housing Experience – Experience with Section 8/Housing Choice Voucher (HCV) programs, including certifications, recertifications, income verification, and compliance documentation, is highly preferred.
• Financially Minded – Comfortable with rent collections, reporting, invoice processing, budgeting, and the financial side of property operations.
• Organized & Detail-Oriented – Accuracy is your superpower. You stay ahead of deadlines, keep exceptional records, and never overlook the details.
• Customer-Focused – You genuinely enjoy helping people and creating a professional, responsive experience for residents and vendors.
• Strong Communicator – Whether you're working with residents, vendors, or your teammates, you communicate clearly, confidently, and professionally.
• Tech Comfortable – Experience with property management software (such as Entrata), Microsoft Office, and other digital tools that keep operations running smoothly.
• Positive & Proactive – You take initiative, embrace challenges, and bring solutions, not problems.

Qualifications: Required Skills and Abilities

• Excellent verbal and written communication skills with the ability to write and speak clearly and free of typos or grammatical mistakes
• Treats everyone with respect and dignity, accepts responsibility and takes ownership of tasks, follows through on commitments, and maintains confidentiality
• Excellent organizational skills and attention to detail, strong time management skills with a proven ability to meet goals and deadlines
• Proficiency in using social media platforms and review management tools
• Experience in customer service, communications, or a related field.
• Ability to function well in a fast-paced, high-volume environment
• Proficient with Microsoft Office Suite or related software

Education and Experience

• Proven experience in an administrative support role in a professional office environment
• Discretion and confidentiality when handling sensitive information
• A bachelor's degree in business administration or a related field is preferred

Physical Requirements

• Expected work hours: 9:00 to 5:00, Monday through Friday, with occasional weekends
• Travel: None
• Work environment and physical demands: General office environment
• FLSA Status: Nonexempt

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Two Coast Living is an Equal Opportunity Employer.

We will consider all qualified Applicants, including those with Criminal Histories, for employment in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.