Property Administrator (Part-time)

Two Coast Living; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401(k) with auto-enrollment after 60s

Paid vacation

Paid sick leave

Paid holidays

Job summary

Two Coast Living is seeking a Property Administrator to serve as the organizational backbone of a multifamily community. You will manage administrative workflows, financial tasks, and compliance while delivering excellent resident and vendor experiences.

You’ll work closely with the Property Manager, handling records, lease documentation, move-ins/outs, and reporting. A bachelor’s degree and experience in property management are preferred, with a team-focused, service-oriented approach.

Qualifications

• Excellent verbal and written communication with clear, error-free writing.
• Outstanding organizational skills and meticulous record-keeping.
• Experience supporting an office in a fast-paced environment.
• Customer-service experience in property management or related field.
• Proficiency with Microsoft Office and property-management software (Entrata preferred).

Responsibilities

• Oversee daily administrative operations and maintain organized records.
• Assist with rent collections, invoicing, deposits, and budgeting support.
• Maintain resident files, lease paperwork, and compliance documentation.
• Provide exceptional service to residents, vendors, and on-site team.
• Coordinate with maintenance and vendors on work orders and move-ins/move-outs.
• Support the Property Manager with reporting and special projects.

Skills

Verbal & written communication

Organizational skills

Time management

Customer service

Tech-savvy

Strong communicator

Education

Bachelor's degree in business administration or related field

Tools

Entrata

MS Office

Property mgmt software

Job description

PROPERTY ADMINISTRATOR – THE ORGANIZATIONAL HEART OF THE COMMUNITYAs a Property Administrator, you'll be the operational backbone of one of our multifamily communities. Working alongside the Property Manager, you'll oversee the administrative, financial, and compliance functions that keep the property running efficiently while providing exceptional service to residents, vendors, and your on-site team.What You'll Be Doing:Administrative Expert – Keep the office running efficiently by managing daily administrative operations, maintaining organized records, processing paperwork, and ensuring deadlines never slip.Eye For Detail - Conduct unit walk-throughs after move-outs, notating and reporting unit conditions.Financial Coordinator – Assist with rent collections, delinquency management, invoice processing, deposits, reporting, budgets, and other financial functions that support the success of the community.Compliance Champion – Maintain resident files, oversee lease documentation, assist with affordable housing compliance, and ensure records remain accurate, complete, and audit-ready.Resident Support Professional – Provide exceptional customer service by assisting residents with questions, resolving concerns, and creating a positive experience from move-in through move-out.Maintenance Coordinator – Partner with the maintenance team to monitor work orders, coordinate vendor communication, track apartment readiness, and ensure timely follow-up.Property Manager's Right Hand – Support the Property Manager with reporting, operational initiatives, special projects, and the day-to-day business functions that keep the community operating at its best.Office Problem Solver – Anticipate needs, improve processes, and find solutions that make life easier for residents, teammates, and leadership alike.What We Offer:A Career with Growth – Whether you're interested in operations, accounting, compliance, or property management, we'll provide opportunities to continue growing your career.Full-Time Stability – Work on our busiest days, including Fridays, Saturdays, and occasional Sundays and holidays to best serve our residents.Benefits That Matter – Medical, dental, vision, life insurance, and a 401(k) plan with auto-enrollment after 60 days.Time to Recharge – Vacation time, paid sick leave, and paid holidays to help you maintain work-life balance.Supportive Leadership – Join a collaborative team where your contributions are valued and your success is celebrated.What We're Looking For:Administrative Professional – You have experience managing office operations, staying organized, and balancing multiple priorities with accuracy and efficiency.Property Management Experience Preferred – Previous multifamily property management experience is highly preferred and will help you hit the ground running.Affordable Housing Experience – Experience with Section 8/Housing Choice Voucher (HCV) programs, including certifications, recertifications, income verification, and compliance documentation, is highly preferred.Financially Minded – Comfortable with rent collections, reporting, invoice processing, budgeting, and the financial side of property operations.Organized & Detail-Oriented – Accuracy is your superpower. You stay ahead of deadlines, keep exceptional records, and never overlook the details.Customer-Focused – You genuinely enjoy helping people and creating a professional, responsive experience for residents and vendors.Strong Communicator – Whether you're working with residents, vendors, or your teammates, you communicate clearly, confidently, and professionally.Tech Comfortable – Experience with property management software (such as Entrata), Microsoft Office, and other digital tools that keep operations running smoothly.Positive & Proactive – You take initiative, embrace challenges, and bring solutions, not problems.This is more than an administrative position—it's an opportunity to become the organizational engine behind a successful apartment community.If you're detail-oriented, people-focused, and passionate about keeping operations running smoothly, we'd love to welcome you to Two Coast Living.Apply today and help us create communities our residents are proud to call home.Required Skills and AbilitiesExcellent verbal and written communication skills with the ability to write and speak clearly and free of typos or grammatical mistakesTreats everyone with respect and dignity, accepts responsibility and takes ownership of tasks, follows through on commitments, and maintains confidentialityExcellent organizational skills and attention to detail, strong time management skills with a proven ability to meet goals and deadlinesProficiency in using social media platforms and review management toolsExperience in customer service, communications, or a related field.Ability to function well in a fast-paced, high-volume environmentProficient with Microsoft Office Suite or related softwareEducation and ExperienceProven experience in an administrative support role in a professional office environmentDiscretion and confidentiality when handling sensitive informationA bachelor's degree in business administration or a related field is preferredPhysical RequirementsExpected work hours: 9:00 to 5:00, Monday through Friday, with occasional weekendsTravel: NoneWork environment and physical demands: General office environmentFLSA Status: NonexemptPlease note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.Two Coast Living is an Equal Opportunity Employer.We will consider all qualified Applicants, including those with Criminal Histories, for employment in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.