Property Administrator

CBRE; Wayzata (MN); On-site; USD 46,000 - 62,000; Full time

Job summary

CBRE is seeking a Property Administrator in Plymouth, MN to provide advanced customer service support to tenants and vendors, assisting with leases, invoices, and vendor coordination. This onsite role supports building operations on behalf of a client or group.

The position requires a high school diploma or GED with 3–4 years of related experience, strong Microsoft Office skills, and solid math and communication abilities.

Qualifications

• High School Diploma or GED with 3–4 years of related experience.
• Strong knowledge of Microsoft Office (Word, Excel, Outlook).
• Ability to evaluate and clearly communicate complex information.
• Excellent organizational skills and math abilities for calculations.

Responsibilities

• Assist management with various administrative tasks including answering phones and scheduling meetings.
• Maintain files such as leases and insurance certificates and ensure compliance.
• Coordinate with Building Technicians and vendors to track maintenance items and status.
• Prepare and review lease abstracts and administer lease changes and reporting.
• Prepare tenant bills and submit for approval; support monthly/quarterly reports.

Skills

Customer service

Microsoft Office

Advanced math

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

The role is onsite in Plymouth, MN USA.

What You'll Do

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.

• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.

• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.

• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.

• Prepare tenant bills and submit upon approval.

• Help with preparations of monthly and quarterly management reports.

• Submit invoices for payment and purchase orders by inputting them into the accounting system.

• Forwards original invoices to accounting for payment.

• Recognize and solve typical and atypical problems that can occur in own work area.

• Evaluate and choose solutions from established options.

• Impact team through the quality of the services or information provided.

• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

What You'll Need

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED with 3-4 years of job-related experience.

• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.

• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.

• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mindset.

• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Why CBRE

Whenyou join CBRE, you become part of a global leader in commercial real estate andinvestment services that help businesses and people thrive. We are dynamicproblem solvers and forward-thinking professionals who create significantimpact! Our collaborative environment is built on our shared values — respect,integrity, service, and excellence — and we value the varied perspectives,backgrounds, and skills of our people. At CBRE, you have the opportunity tochart your own course and realize your full potential!

Applicant AI Use Disclosure

Wevalue human interaction to understand each candidate's unique experience,skills and aspirations. We do not use artificial intelligence (AI) tools tomake hiring decisions, and we ask that candidates disclose any use of AI in theapplication and interview process.

Disclaimers

Applicantsmust be currently authorized to work in the United States without the need forvisa sponsorship now or in the future.

Our Values in Hiring

At CBRE, we are committed to fostering a culturewhere everyone feels they belong. We value diverse perspectives andexperiences, and we welcome all applications.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Property Administrator position is $46,000 annually [or $22.12 per hour] and the maximum salary for the Property Administrator position is $62,000 annually [or $29.80 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affinitive Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)