Property Administrator

Two-Coast-Living; Rocky Hill (CT); On-site; USD 42,000 - 64,000; Full time

Job summary

Two Coast Living in Rocky Hill, CT seeks a Property Administrator to be the operational backbone of our multifamily community, handling administrative, financial, and compliance tasks alongside the Property Manager.

You will support residents, vendors, and on-site teams, manage records, rent processing, and audit readiness, delivering exceptional service and driving efficient operations.

Qualifications

• Experience in administrative support in a professional office environment.
• Discretion and confidentiality when handling sensitive information.
• Bachelor's degree preferred.

Responsibilities

• Administrative Expert: run daily office operations, organize records, process paperwork, meet deadlines.
• Financial Coordinator: assist with rent collections, invoicing, deposits, reporting, and budgeting.
• Compliance Champion: maintain resident files, lease docs, and affordable housing compliance documentation.
• Resident Support: provide excellent customer service to residents and vendors.
• Maintenance Coordination: track work orders, coordinate vendor communication, and ensure timely follow-up.
• Property Manager support: assist with reporting, initiatives, and day-to-day operations.

Skills

Verbal & written communication

Organizational skills

Time management

Customer service

Fast-paced environment

Social media tools

Education

Bachelor's degree in Business Administration or related field

Tools

Entrata

Microsoft Office

Job description

PROPERTY ADMINISTRATOR – THE ORGANIZATIONAL HEART OF THE COMMUNITYDo you thrive on organization, love keeping the details in order, and enjoy being the person everyone depends on? Are you happiest when processes run smoothly, paperwork is flawless, and the office operates like a well-oiled machine?As a Property Administrator, you'll be the operational backbone of one of our multifamily communities. Working alongside the Property Manager, you'll oversee the administrative, financial, and compliance functions that keep the property running efficiently while providing exceptional service to residents, vendors, and your on-site team.If you're an administrative professional who enjoys variety, solving problems, and making a meaningful impact every day—we'd love to meet you.What You'll Be Doing:Administrative Expert – Keep the office running efficiently by managing daily administrative operations, maintaining organized records, processing paperwork, and ensuring deadlines never slip.Financial Coordinator – Assist with rent collections, delinquency management, invoice processing, deposits, reporting, budgets, and other financial functions that support the success of the community.Compliance Champion – Maintain resident files, oversee lease documentation, assist with affordable housing compliance, and ensure records remain accurate, complete, and audit-ready.Resident Support Professional – Provide exceptional customer service by assisting residents with questions, resolving concerns, and creating a positive experience from move-in through move-out.Maintenance Coordinator – Partner with the maintenance team to monitor work orders, coordinate vendor communication, track apartment readiness, and ensure timely follow-up.Property Manager's Right Hand – Support the Property Manager with reporting, operational initiatives, special projects, and the day-to-day business functions that keep the community operating at its best.Office Problem Solver – Anticipate needs, improve processes, and find solutions that make life easier for residents, teammates, and leadership alike.What We Offer:A Career with Growth – Whether you're interested in operations, accounting, compliance, or property management, we'll provide opportunities to continue growing your career.Full-Time Stability – Work on our busiest days, including Fridays, Saturdays, and occasional Sundays and holidays to best serve our residents.Benefits That Matter – Medical, dental, vision, life insurance, and a 401(k) plan with auto-enrollment after 60 days.Time to Recharge – Vacation time, paid sick leave, and paid holidays to help you maintain work-life balance.Supportive Leadership – Join a collaborative team where your contributions are valued and your success is celebrated.What We're Looking For:Administrative Professional – You have experience managing office operations, staying organized, and balancing multiple priorities with accuracy and efficiency.Property Management Experience Preferred – Previous multifamily property management experience is highly preferred and will help you hit the ground running.Affordable Housing Experience – Experience with Section 8/Housing Choice Voucher (HCV) programs, including certifications, recertifications, income verification, and compliance documentation, is highly preferred.Financially Minded – Comfortable with rent collections, reporting, invoice processing, budgeting, and the financial side of property operations.Organized & Detail-Oriented – Accuracy is your superpower. You stay ahead of deadlines, keep exceptional records, and never overlook the details.Customer-Focused – You genuinely enjoy helping people and creating a professional, responsive experience for residents and vendors.Strong Communicator – Whether you're working with residents, vendors, or your teammates, you communicate clearly, confidently, and professionally.Tech Comfortable – Experience with property management software (such as Entrata), Microsoft Office, and other digital tools that keep operations running smoothly.Positive & Proactive – You take initiative, embrace challenges, and bring solutions, not problems.This is more than an administrative position—it's an opportunity to become the organizational engine behind a successful apartment community.If you're detail-oriented, people-focused, and passionate about keeping operations running smoothly, we'd love to welcome you to Two Coast Living.Apply today and help us create communities our residents are proud to call home.Required Skills and AbilitiesExcellent verbal and written communication skills with the ability to write and speak clearly and free of typos or grammatical mistakesTreats everyone with respect and dignity, accepts responsibility and takes ownership of tasks, follows through on commitments, and maintains confidentialityExcellent organizational skills and attention to detail, strong time management skills with a proven ability to meet goals and deadlinesProficiency in using social media platforms and review management toolsExperience in customer service, communications, or a related field.Ability to function well in a fast-paced, high-volume environmentProficient with Microsoft Office Suite or related softwareEducation and ExperienceProven experience in an administrative support role in a professional office environmentDiscretion and confidentiality when handling sensitive informationA bachelor's degree in business administration or a related field is preferredPhysical RequirementsExpected work hours: 9:00 to 5:00, Monday through Friday, with occasional weekendsTravel: NoneWork environment and physical demands: General office environmentFLSA Status: NonexemptPlease note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.Two Coast Living is an Equal Opportunity Employer.We will consider all qualified Applicants, including those with Criminal Histories, for employment in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.