Property Administrator

Regency Centers; Denver (CO); On-site; USD 50,000 - 70,000; Full time

Job summary

Regency Centers is seeking a Property Administrator in our Denver, Colorado regional office to support Property Managers with administrative operations for retail centers.

You will assist with daily operations, fiscal management, and tenant relations, while coordinating utility changes and contract work. The role requires a Bachelor's degree and at least 1 year of office experience, with proficiency in MS Office and the ability to learn new software.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field.
• 1+ year of related experience in a professional office environment.
• Strong analytical and detail orientation.
• Intermediate proficiency with Microsoft Office, email, and internet research.

Responsibilities

• Assist with daily operations: prepare correspondence, documents, and reports; resolve routine inquiries; maintain databases.
• Support fiscal management: A/R and A/P, operating expense control, and budgeting assistance.
• Assist in property management: inspections, bids, and tenant relations.
• Coordinate utilities transfers, insurance compliance, and sales reports.
• Handle contract creation (CAPS, routine maintenance, landlord work) and Fire Life Safety coordination.
• Support administrative tasks and special projects as needed.

Skills

Quantitative skills

Analytical skills

Attention to detail

MS Office proficiency

Learning new software

Education

Bachelor's degree in Business Administration or Accounting

Tools

Nexus

Yardi

JD Edwards

Engie

Job description

About This Opportunity

At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a Property Administrator to join our Denver, Colorado regional office. The Property Administrator is primarily responsible for supporting the Denver Property Managers and assisting team members with the administrative operations of retail shopping center properties in the area.

What You’ll Be Doing

• Assist with daily operations (i.e. prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain department databases).
• Provide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports).
• Provide support in the management of properties’ physical performance (i.e. filing or related tasks such as inspections, signage approval, soliciting bids, etc.).
• Assist in maintaining good relations with tenants and vendors.
• Provide support for tenant transitions such as managing utilities transfers, security deposit collection, insurance compliance, gathering sales reports, Versapay set up, etc.
• Work on special projects/ongoing initiatives according to current needs.
• Invoice coding
  • Understanding the PO process & request missing POs to be created
  • Provide Tenant(s) with manual billing invoice backup
• Create Contracts (CAPS, routine maintenance, white box/landlord work)
• Responsible for the coordination of Fire Life Safety services (inspections, deficiencies etc.)
• Process utility change forms
• Maintain tenant contact, service contract and utility spreadsheets
• Provide other administrative support as needed.

Are You Qualified?

Required

• Bachelor’s degree in Business Administration, Accounting, or related field
• At least one (1) year of related experience in a professional office environment
• Quantitative and analytical skills, along with a strong attention to detail
• Intermediate level proficiency with current Microsoft Office software, email and Internet research functionality
• Ability to quickly learn and use new programs (software such as Nexus, Yardi, JD Edwards, Engie, etc.)
• Ability to occasionally travel to shopping center properties within the portfolio

Preferred

• Some undergraduate real estate courses or experience in property administration, ideally for retail properties, a plus
• Prior related experience in the commercial real estate industry, legal field, or related field
• Working knowledge of Yardi, JD Edwards or other accounting software