Property & Administrative Assistant

General Council on Finance and Administration of The United Methodist Church; United States; Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Hybrid schedule

13 paid holidays

Paid time off

Health benefits

Job summary

Mountain Sky Annual Conference of The United Methodist Church is seeking a Property & Administrative Assistant to manage insurance matters and property records across local churches. The role supports onboarding/offboarding, annual renewals, and financial tracking, collaborating with leadership and trustees.

The ideal candidate holds an Associate’s degree with at least 2 years of accounting experience, and familiarity with Blackbaud and Excel is preferred.

Qualifications

• Associate’s degree required.
• At least 2 years of accounting experience.
• Experience in a church or nonprofit environment preferred.
• Working knowledge of basic accounting principles and financial processes.
• Experience with financial and data systems (Blackbaud, Excel) preferred.

Responsibilities

• Serve as the primary point of contact for property and liability insurance matters.
• Coordinate onboarding and offboarding of properties and initiate liability insurance coverage.
• Monitor and track insurance premium payments for timeliness and accuracy.
• Coordinate with Accounts Payable for payments on active and closed properties.
• Maintain records of conference property assets and disposals.

Skills

Organizational skills

Integrity

Communication

Problem solving

Independent work

Education

Associate’s degree

Tools

Blackbaud

Excel

Job description

Job Details

Job Location: Mountain Sky Annual Conference - Denver, CO 80012, Salary Range: $24.00 - $26.00 Hourly, Property & Administrative Assistant

Key Responsibilities

• Serve as the primary point of contact for property and liability insurance matters, including communication with local churches, trustees, and Church Mutual or other insurance carriers.
• Coordinate the onboarding & offboarding of properties into the system, including initiating liability insurance coverage and ensuring proper documentation.
• Proactively monitor and track insurance premium payments to ensure timeliness and accuracy.
• Partner with Accounts Payable to ensure appropriate payments are made for active properties and discontinued for sold or closed properties.
• Assist in maintaining accurate records of conference property assets, including fixed assets and disposals.
• Collaborate with the Board of Trustees regarding property status changes, insurance coverage, and related decisions.
• Support annual insurance renewal processes and managing church opt-out eligibility in coordination with leadership and trustees.
• Assist with audit preparation by gathering and organizing documentation.
• Update policies and procedures related to property and insurance management as directed by leadership.
• Participate in meetings as needed.
• Utilize systems such as Blackbaud, Excel, and other data tools (e.g., Datto) to track financial activity and property records.
• Coordinate closely with accounting staff on insurance-related payments, reconciliations, and reporting.
• Ensure accuracy in financial tracking related to property and insurance obligations.
• Manage incoming and outgoing mail, including weekly post office pickups, sorting, scanning, and distribution.
• Maintain a log of all incoming checks and coordinate with appropriate departments for processing.
• Work with Annual Conference Statistician to coordinate and manage the annual statistical reporting process for local churches
• Order and manage office supplies, including inventory tracking and postage.
• Serve as a point of contact for general inquiries within the Responsible Stewardship department.
• Support leadership in coordinating logistics for meetings, including scheduling Zoom meetings and distributing meeting notes.
• Assist with meal coordination for the Annual Conference retiree celebration.
• Serve as a liaison and coordinator for internal systems (e.g., Anchor), including supporting onboarding and offboarding processes and coordinating equipment needs.
• Be available for additional on-site support as needed.
• Other duties as assigned.

Qualifications

• Associate’s degree is required.
• At least 2 years of accounting experience is required.
• At least 2 years of experience working in a church or nonprofit environment preferred.
• Working knowledge of basic accounting principles and financial processes.
• Experience with financial and data systems (e.g., Blackbaud, Excel) strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High level of integrity and ability to maintain confidentiality.
• Self-starter with the ability to work independently, think proactively, and solve problems effectively.
• Strong interpersonal and customer service skills, with the ability to communicate clearly across diverse stakeholders.
• Ability and willingness to become familiar with United Methodist Church polity, structure, and practices.

Additional Considerations

• Hybrid schedule, with the expectation of in-office presence on designated days.
• $24.00 - $26.00 per hour.
• 13 paid holidays.
• Generous paid time off, including vacation and sick leave.
• Excellent health, welfare, and retirement benefits package.

Mountain Sky Annual Conference of The United Methodist Church is an Equal Opportunity Employer and actively seeks and encourages applications from minorities, women, and individuals with disabilities. All offers of employment are subject to the applicant successfully completing background, reference, and other applicable checks.

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