Promotions Assistant

Westlyn; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Westlyn in New York is seeking a proactive Promotions Assistant to join our on-site team and help coordinate brand activations from planning through event execution.

The role emphasizes organizing campaigns, managing timelines, and communicating with brand leads; you will support field teams, track progress, and ensure on-site tasks run smoothly. This full-time, on-site position offers opportunities to grow and contribute to engaging campaigns.

Qualifications

• Strong organizational and communication abilities for event planning.
• Ability to manage multiple priorities with tight deadlines.
• Confidence coordinating tasks and engaging with diverse customer groups.
• Attention to detail and on-site time management.
• Familiarity with spreadsheets, email, and basic tracking tools.
• Experience in promotions, event support, or retail is a plus.

Responsibilities

• Plan promotional activities, campaign timelines, and key activation milestones.
• Coordinate event setups, materials, and responsibilities across field teams.
• Monitor daily campaign progress, target engagement, and promotional deliverables.
• Communicate updates and priority goals to brand leads and stakeholders.
• Identify potential event challenges and implement on-site solutions.
• Maintain campaign documentation, event schedules, and activity recaps.
• Support inventory planning and day-to-day promotional coordination.
• Review event outcomes and identify opportunities to improve brand engagement processes.

Skills

Organizational skills

Communication

Interpersonal skills

Multitasking

Time-management

On-site coordination

Tools

Campaign tracking software

Email tools

Spreadsheet programs

Job description

Promotions Assistant — Turn Plans Into Progress

New York, NY

Full-time | On-site

Great promotional campaigns rely on strong organization, clear communication, and energetic people who can keep customer engagement moving toward the same goal. We’re looking for a proactive Promotions Assistant to join our New York team and help coordinate brand activations from planning through event execution. If you enjoy solving problems, managing event priorities, working with dynamic teams, and keeping campaign timelines on track, this is an opportunity to develop your leadership skills and make a meaningful contribution to business success.

The Role

• Plan promotional activities, campaign timelines, and key activation milestones.
• Coordinate event setups, materials, and responsibilities across field teams.
• Monitor daily campaign progress, target engagement, and promotional deliverables.
• Communicate updates and priority goals to relevant brand leads and stakeholders.
• Identify potential event challenges and help implement quick on-site solutions.
• Maintain campaign documentation, event schedules, and activity recaps.
• Support inventory planning and day-to-day promotional coordination.
• Review event outcomes and identify opportunities to improve brand engagement processes.

What You’ll Need

• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet fast-paced event deadlines.
• Confidence coordinating event tasks and engaging with diverse customer groups.
• Good attention to detail and time-management skills on-site.
• Comfortable using spreadsheets, email, and basic campaign tracking software.
• Previous promotions, event support, retail, customer service, or administration experience is an asset.

Benefits may include health and dental coverage, paid time off, professional development, and opportunities for advancement.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.