Promotions Assistant

Roylo Partners; Culver City (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

Roylo Partners is seeking a Promotions Assistant to help plan, coordinate and deliver live activations across the region. This hands-on role offers variety and opportunities to learn, take ownership and grow in promotional marketing.

You'll support cross-team collaboration, maintain schedules, briefing sessions and asset tracking, while ensuring campaigns launch on time and within budgets. A proactive attitude and strong communication are key to success.

Qualifications

• Motivated entry-level candidates are encouraged to apply.
• General qualifications from the ad description.

Responsibilities

• Assist with planning, coordinating and delivering promotional campaigns across client accounts.
• Develop and maintain promotion schedules, event setup timelines, asset checklists and progress trackers.
• Work closely with internal marketing teams and management to ensure promotional launches stay on schedule.
• Coordinate campaign briefing syncs, prepare agendas, document feedback and follow up on action items.
• Monitor campaign milestones, activation deadlines and promotional deliverables, keeping stakeholders informed of progress.
• Identify potential staging delays, inventory shortages and venue risks, and help develop practical solutions.
• Liaise with venue owners, local event suppliers and campaign partners as required.
• Support the implementation of new brand displays, promotional displays and marketing initiatives.
• Assist with reviewing and improving existing event setup workflows to increase on-site efficiency.
• Prepare promotional recaps, inventory updates, reports, presentations and campaign documentation.
• Track promotional assets, collateral supplies and event budgets where required.
• Maintain accurate campaign records and ensure promotional tasks are completed and followed through.
• Support different departments with their promotional coordination and operational requirements.
• Assist with general brand improvement initiatives and special activations as they arise.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Multitasking

Attention to detail

Proactivity

Education

Marketing / communications / business degree

Tools

Excel

Word

PowerPoint

Marketing software

Inventory tracking tools

Job description

If you're someone who enjoys keeping brand activations on track, working with different teams and seeing live promotional campaigns come together from start to finish, this could be a great opportunity for you.

This is a hands-on role with plenty of variety, where you'll have the opportunity to learn, take ownership of your work and build your promotional marketing experience.

As our Promotions Assistant, you'll play an important role in supporting the planning, coordination and delivery of promotional activations across the region.

What You'll Be Doing

• Assist with planning, coordinating and delivering promotional campaigns across different client accounts.
• Develop and maintain promotion schedules, event setup timelines, asset checklists and progress trackers.
• Work closely with internal marketing teams and management to ensure promotional launches stay on schedule.
• Coordinate campaign briefing syncs, prepare agendas, document feedback and follow up on action items.
• Monitor campaign milestones, activation deadlines and promotional deliverables, keeping stakeholders informed of progress.
• Identify potential staging delays, inventory shortages and venue risks, and help develop practical solutions.
• Liaise with venue owners, local event suppliers and campaign partners as required.
• Support the implementation of new brand displays, promotional displays and marketing initiatives.
• Assist with reviewing and improving existing event setup workflows to increase on-site efficiency.
• Prepare promotional recaps, inventory updates, reports, presentations and campaign documentation.
• Track promotional assets, collateral supplies and event budgets where required.
• Maintain accurate campaign records and ensure promotional tasks are completed and followed through.
• Support different departments with their promotional coordination and operational requirements.
• Assist with general brand improvement initiatives and special activations as they arise.

Ideally, you'll have:

• Previous experience in promotions, brand ambassador work, event support, retail or customer service, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams, venue partners and public audiences.
• The ability to juggle multiple tasks, manage competing priorities and meet strict deadlines.
• Great attention to detail and a practical approach to problem-solving.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new marketing software and inventory tracking tools.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in marketing, communications, business or a related field would be an advantage but are not essential.

Here's what you can look forward to:

• Variety in your work: Get involved in campaigns across different teams, brand accounts and activation venues.
• Hands-on experience: Build practical promotional planning and coordination skills while working on live client initiatives.
• Career development: Learn from experienced professionals and develop your confidence in managing marketing projects.
• Supportive team: Work with people who value collaboration, energetic communication and getting things done.
• Opportunity to contribute: Bring your ideas, identify workflow improvements and help shape better ways of launching campaigns.
• Room to grow: Develop your skills and take on more campaign management responsibility as your experience grows.

If you're looking to build your career in promotional marketing and enjoy a role where you can learn, contribute and make a real impact, we'd love to hear from you.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.