Prom Night Experience Lead

Sylvania; Minnesota; On-site; USD 3,000 - 6,000; Full time

Job summary

Sylvania is seeking a Prom Coordinator to lead the annual high school prom, overseeing planning, budgeting, logistics, and execution. You will serve as the primary liaison between the student committee, activities director, parents, and external vendors to deliver a safe, memorable, and financially stable event.

Responsibilities include forming and steering committees, leading meetings, securing funds and vendors, managing the event budget, processing contracts and invoices, coordinating

Qualifications

• Experience coordinating school events with multiple stakeholders.
• Strong budgeting and financial literacy.
• Ability to process vendor contracts, invoices, and POs.

Responsibilities

• Create and lead a parent and student committee.
• Lead regular meetings to facilitate input from student committee and delegate tasks.
• Lead regular meetings with the parent committee to assist with fundraisers and securing external vendors.
• Establish and manage a strict event budget in compliance with school district policies.
• Track all income (ticket sales, fundraisers) and expenditures (venue, catering, DJ, decorations).
• Process vendor contracts, invoices, and purchase orders through the school’s administrative office.
• Research, secure, and act as the main point of contact for external vendors and after prom activities.
• Manage the event evening timeline, including setup, registration, coronation/court ceremonies, and teardown.
• Coordinate recruitment of faculty and parent chaperones, assigning supervisory roles for the night.

Skills

Project management

Communication

Budgeting

Mentorship

Availability

Job description

Sylvania is seeking a Prom Coordinator to lead the annual high school prom, overseeing planning, budgeting, logistics, and execution. You will serve as the primary liaison between the student committee, activities director, parents, and external vendors to deliver a safe, memorable, and financially stable event.

Responsibilities include forming and steering committees, leading meetings, securing funds and vendors, managing the event budget, processing contracts and invoices, coordinating