Projects Planner

Illumina; San Diego (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Illumina in San Diego, CA, seeks a Regional Project Planning professional to support Global Facilities, providing facility planning and construction design management for multiple project scales in a fast-paced environment. The role focuses on lab and office renovations and new construction, coordinating with consultants and internal stakeholders to deliver feasible options and aligned strategies.

The ideal candidate will have 2–5 years of related experience, strong MS Office skills, and the

Qualifications

• Typically requires a minimum of 2-5 years of related experience.
• Must be able to create, read, and understand construction drawings and specifications, and to prepare diagrams, plans, specifications, cost estimates, and schedules.
• Must understand principles and practices of construction and contract administration, architectural and engineering disciplines.
• Strong design and graphic presentation skills; able to lead and present to and interface with clients and consultants.
• Must work well independently in a highly collaborative environment with minimal direction.
• Demonstrated proficiency in Microsoft Office Applications (Excel, Word, PowerPoint, Microsoft Project).
• Candidate should understand trends and best practices that shape laboratory environments including, case

Responsibilities

• Leading feasibility analysis and site master planning studies
• Tracking 3 year horizon of planned efforts to inform project roadmap
• Reporting on project requirements and space planning initiatives related to lab and office renovations and/or new construction
• Developing options for facility renovations and creating reports and presentations on proposals
• Partnering closely with Leadership to align the project strategy to support business development plans and initiatives
• Defining and evaluating stakeholder objectives, contemplating solutions to these criteria
• Communicating and managing these objectives with the architect, engineer, internal project managers, and/or general contractors, throughout the lifecycle of the construction project
• Ensuring project planning complies with applicable codes, standards, and specifications
• Ensuring project planning complies with internal validation and change control requirements
• Understanding facility space impacts over multiple simultaneous planning efforts
• Being accountable for preliminary project budget and schedule creation
• Partnering with Procurement to create and execute contracts and purchase orders
• Reviewing bid information and third party cost estimates for accuracy and determining award
• Scheduling project review and sign off meetings, reviewing materials and methods of construction
• Ensuring project documents are complete, current, and stored appropriately after close out
• Collaborating with internal key stakeholders and managing third-party consultants and vendors
• Forecasting and documenting space needs based on departmental growth and change
• Participating in the creation of engineering specifications and design standards
• Daily operational support and other duties as needed or assigned
• High level of organization, detail-orientation, initiative, motivation, and reliability
• Able to work independently to manage time and perform within required deadlines, managing business and functional priorities
• Comfort with ambiguity and effectiveness during periods of uncertainty and change
• Able to clearly communicate cross functionally about complex equipment system concepts with team members, other stakeholders and third parties
• Build effective working relationships with peers and customer to influence decision making process towards business objective and stakeholder requirement
• Plan for contingencies to overcome obstacles, setbacks and uncertainties to ensure delivery of results

Skills

Feasibility analysis

Space planning

Project coordination

Stakeholder management

Tools

Microsoft Project

AutoCAD

Revit

Excel

PowerPoint

Word

Job description

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

• Candidate must be able to work out of our San Diego, Hayward, or Foster City locations

Position Summary

This position will support the Regional Project Planning function within Global Facilities and provide facility planning and construction design management to facilitate execution at multiple project scales and delivery methods in an energetic and fast-paced environment.

The role is responsible for construction project and renovation space planning, estimation, scheduling, and resourcing. This person will work closely with consultants and internal stakeholders to create functional area program, layout, and to coordinate facility infrastructure support needs.

The ideal candidate for this role has proven ability to identify and resolve issues resourcefully and independently, and will work to understand key business drivers, applying this knowledge to decision making.

We are looking for your talent, experience and initiative to join our growing team!

Specific Responsibilities:

• Leading feasibility analysis and site master planning studies
• Tracking 3 year horizon of planned efforts to inform project roadmap
• Reporting on project requirements and space planning initiatives related to lab and office renovations and/or new construction
• Developing options for facility renovations and creating reports and presentations on proposals
• Partnering closely with Leadership to align the project strategy to support business development plans and initiatives
• Defining and evaluating stakeholder objectives, contemplating solutions to these criteria
• Communicating and managing these objectives with the architect, engineer, internal project managers, and/or general contractors, throughout the lifecycle of the construction project
• Ensuring project planning complies with applicable codes, standards, and specifications
• Ensuring project planning complies with internal validation and change control requirements
• Understanding facility space impacts over multiple simultaneous planning efforts
• Being accountable for preliminary project budget and schedule creation
• Partnering with Procurement to create and execute contracts and purchase orders
• Reviewing bid information and third party cost estimates for accuracy and determining award
• Scheduling project review and sign off meetings, reviewing materials and methods of construction
• Ensuring project documents are complete, current, and stored appropriately after close out
• Collaborating with internal key stakeholders and managing third-party consultants and vendors
• Forecasting and documenting space needs based on departmental growth and change
• Participating in the creation of engineering specifications and design standards
• Daily operational support and other duties as needed or assigned
• High level of organization, detail-orientation, initiative, motivation, and reliability
• Able to work independently to manage time and perform within required deadlines, managing business and functional priorities
• Comfort with ambiguity and effectiveness during periods of uncertainty and change
• Able to clearly communicate cross functionally about complex equipment system concepts with team members, other stakeholders and third parties
• Build effective working relationships with peers and customer to influence decision making process towards business objective and stakeholder requirement
• Plan for contingencies to overcome obstacles, setbacks and uncertainties to ensure delivery of results

Qualifications:

• Typically requires a minimum of 2-5 years of related experience
• Must be able to create, read, and understand construction drawings and specifications, and to prepare diagrams, plans, specifications, cost estimates, and schedules
• Must understand principles and practices of construction and contract administration, architectural and engineering disciplines
• Strong design and graphic presentation skills; able to lead and present to and interface with clients and consultants.
• Must work well independently in a highly collaborative environment with minimal direction
• Demonstrated proficiency in Microsoft Office Applications (Excel, Word, PowerPoint, Microsoft Project)
• Demonstrated analytical and critical thinking problem-solving skills
• Candidate should understand trends and best practices that shape laboratory environments including, case