Lab Planner

JLL; Mountain View (CA); On-site; USD 87,000 - 125,000; Full time

Job summary

JLL in Mountain View, CA is seeking a Lab Planner to design and plan laboratory facilities, ensuring safe and efficient use of space and resources.

The role coordinates with lab managers, REWS, and vendors to develop supply/demand scenarios and hand off collateral to Project Management or MAC/Move teams. A Bachelor's degree and 5–10 years in interior design, lab space planning, or related fields are required.

Qualifications

• Bachelor's Degree required; Interior Design, Architecture or related fields preferred.
• 5-10 years of experience in interior design, lab/space strategy, or facilities management.
• Proficient with AutoCAD, CAFM systems, and space data management solutions.
• Proficient with Google Workspace or Microsoft Office; project scheduling software (MS Projects or Smartsheet).
• Analytics experience with pivot tables; ability to analyze space solutions.
• Lab infrastructure knowledge: MEP systems and lab environments.
• Excellent communication and collaboration with stakeholders.
• No visa sponsorship; authorized to work in the United States.

Responsibilities

• Strategic Planning & Portfolio Management; develop migration strategies and manage lab initiatives.
• Analyze data to identify trends in lab space allocation and usage.
• Create and deliver lab planning proposals outlining options and risks.
• Develop space layout options for critical lab environments and client approvals.
• Collaborate with Labs Engineering to assess power/HVAC capacity for new labs.
• Create space/occupancy planning collateral and templates.
• Ensure compliance with codes, fire safety and accessibility standards.
• Maintain planning standards, binders, and trackers; track deliverables.
• Coordinate with vendors and project managers for hand-offs and timelines.
• Keep lab infrastructure database and records up to date.

Skills

AutoCAD

CAFM systems

space data management

Google Workspace

MS Projects

Smartsheet

pivot tables

BIM

MEP systems

communication

Education

Bachelor's Degree

Tools

AutoCAD

CAFM

Space data management

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Summary

The Lab Planner is responsible for the planning and design of laboratory facilities to ensure the safe, efficient, and effective use of space and resources. This role combines occupancy planning expertise-supporting long-term supply and demand planning and scenario development-with the technical execution required for critical lab environments.

The Lab Planner will coordinate with lab managers/users, Real Estate Workplace Services (REWS), and vendors to provide supply/demand scenarios and ensure that all collateral, including test fits and engineering assessments, is available for hand-off to Project Management (construction) or MAC/Move teams, as required.

Essential Responsibilities

Strategic Planning & Portfolio Management

Support the development of portfolio migration strategies and manage lab initiatives/re-stacks for one or more Product Areas.

Analyze data to identify trends in lab space allocation and usage for optimization opportunities.

Create and deliver Lab planning proposals outlining options, potential outcomes, benefits, and risks.

Technical Design & Infrastructure

Develop space layout options for critical lab environments, including scenario (block) plans, test fits, and adjacency considerations for client approval.

Collaborate with the Labs Engineering team to assess power and HVAC infrastructure capacity, ensuring technical feasibility for new labs and relocations, and aligning infrastructure capabilities with project requirements.

Create space and occupancy planning collateral.

Ensure all space planning activities comply with local building codes, fire safety regulations, and accessibility standards.

Operations, Standards & Collaboration

Develop, maintain, and ensure the consistent use of planning standards, processes, and templates.

Create and maintain project-specific lab binders and trackers for Lab initiatives.

Conduct meetings, including taking minutes and tracking assigned deliverables.

Ensure all space planning activities comply with Key Performance Indicators (KPI's) and client satisfaction targets.

Contribute to the maintenance of the lab infrastructure database and Adaptive Work records by providing timely updates.

Collaborate with internal and external vendor partners, including Occupancy Planning, MAC/Moves, Delivery, IFM and Project Managers, as required.

Qualifications

Education & Experience

Bachelor's Degree required. Preferred majors include Interior Design, Architecture, or related fields.

5-10 years of related work experience in interior design, architecture, lab and/or space strategy, master planning, facilities management, or project management.

Skills and Competencies

Strategic Knowledge: Proficiency in Lab space planning, programming, and occupancy strategy.

Technical Proficiency: Expert-level proficiency in AutoCAD, CAFM systems, and space data management solutions.

Software Skills: Proficient with Google Workspace (Docs/Sheets/Slides) or Microsoft Office Suite, and project scheduling software (MS Projects or Smartsheet).

Analytics: Intermediate spreadsheet skills (formulas; data tracking; pivot tables) and experience in analytics to create and compare space solutions.

Systems & Design: Proficiency in AutoCAD and CAFM systems is required; BIM experience is a bonus.

Lab Infrastructure: An understanding of Mechanical, Electrical, Plumbing (MEP) systems and lab testing / critical environments is plus.

Communication: Excellent interpersonal, oral, and written communication skills with the ability to collaborate with a variety of stakeholders on a range of lab-related topics.

Work Style: Organized, client-focused, accountable, and capable of working independently or as part of a team in a fast-paced environment.

Customer Service: Proven record of providing excellent customer service.

Agility: Ability to quickly pivot on project deliverables.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position

87,100.00 - 125,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location

On-site -Mountain View, CA