Projects Coordinator

Hill International, Inc.; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Savings Plan

Job summary

Hill International, Inc. in Phoenix, AZ is seeking a Project Coordinator to support TI projects. You will assist with design submittals, schedule meetings, manage submittal tracking, and coordinate approvals and renewals on-site.

The role emphasizes coordinating meetings, maintaining calendars, creating agendas, and supporting PMs with data, reports, and risk resolution across multiple aviation-related projects.

Qualifications

• Bachelor’s degree in construction management or a high school diploma with 2+ years of administrative, project coordinator and or document control experience within the construction industry.
• Strong written and verbal communication skills, with the ability to relay detailed information.
• Knowledge of applicable programs, Microsoft Office, Word, Excel, PowerPoint, MS Teams, Adobe Acrobat, and SharePoint.
• Develop, interpret, and adhere to all policies and procedures.
• Must be willing to work full-time on-site.
• Ability to work on a team and support project and organizational goals.

Responsibilities

• Assist with managing incoming design package submittals for TI Projects; this includes creating the routing sheet and distributing for review, compiling and organizing review comments, and prepare tracking spreadsheets for Aviation stakeholder responses.
• Schedule TI Project kick-off, Project coordination and Pre-construction meetings and assist Project Manager’s by creating meeting minutes and distributing to all parties for review and comment.
• Create and update the electrical shutdown calendar and coordinate with PSM-2 on work activity notices.
• Attend site visits and punch walks; assist PMs by taking photos, field notes and compiling data.
• Assist with gathering information to support the PM’s with conflict resolution.
• Create meeting agendas/sign in sheets for all TI project meetings.
• Create AFP Transmittals, Release Letters, and Expedited Review Forms for project design submittals that require permits and track the status of these AFP reviews.
• Process yearly renewal of AFP permit and keep address log for this up to date.
• Create subsurface investigation permits.
• Keep the TI Handbook, TI Flowchart, TI Checklists and associated standard forms up-to-date.
• Set up G:\ drive hard files for new TI’s.
• Be responsible for project set-up in Unifier.
• Be responsible for tracking and analyzing TI project data and performance metrics.
• Coordinate the monthly TI project status updates and distribute weekly, monthly and annual reports for DCS and Aviation management.
• Assist with creating PowerPoint presentations for staff presentations to stakeholders and executive management, as required.
• Assist with entering timecards into SAP.
• Assist on keeping TI tracking data up to date with project info/status.
• Cover front reception desk as needed.
• Respond to tenant/contractor inquires as they pertain to the TI process.
• Assist the PM with TI project close-out procedures, finalize paperwork and track as-built plan delivery status.
• Assist, as needed, with the JOC Program such as reviewing project invoices, preparing and routing documents for review/approval and tracking various project submittals.

Skills

Administrative experience

Communication

Teamwork

Project coordination

Education

Bachelor’s degree in construction management

High school diploma with 2+ years related experience

Tools

Microsoft Office

Word

Excel

PowerPoint

MS Teams

Adobe Acrobat

SharePoint

Job description

Job Description

Hill International is seeking a Project Coordinator in Phoenix, Arizona.

Responsibilities

• Assist with managing incoming design package submittals for TI Projects; this includes creating the routing sheet and distributing for review, compiling and organizing review comments, and prepare tracking spreadsheets for Aviation stakeholder responses.
• Schedule TI Project kick-off, Project coordination and Pre-construction meetings and assist Project Manager’s by creating meeting minutes and distributing to all parties for review and comment.
• Create and update the electrical shutdown calendar and coordinate with PSM-2 on work activity notices.
• Attend site visits and punch walks; assist PMs by taking photos, field notes and compiling data.
• Assist with gathering information to support the PM’s with conflict resolution.
• Create meeting agendas/sign in sheets for all TI project meetings.
• Create AFP Transmittals, Release Letters, and Expedited Review Forms for project design submittals that require permits and track the status of these AFP reviews.
• Process yearly renewal of AFP permit and keep address log for this up to date.
• Create subsurface investigation permits.
• Keep the TI Handbook, TI Flowchart, TI Checklists and associated standard forms up-to-date.
• Set up G:\\ drive hard files for new TI’s.
• Be responsible for project set-up in Unifier.
• Be responsible for tracking and analyzing TI project data and performance metrics.
• Coordinate the monthly TI project status updates and distribute weekly, monthly and annual reports for DCS and Aviation management.
• Assist with creating PowerPoint presentations for staff presentations to stakeholders and executive management, as required.
• Assist with entering timecards into SAP.
• Assist on keeping TI tracking data up to date with project info/status.
• Cover front reception desk as needed.
• Respond to tenant/contractor inquires as they pertain to the TI process.
• Assist the PM with TI project close-out procedures, finalize paperwork and track as-built plan delivery status.
• Assist, as needed, with the JOC Program such as reviewing project invoices, preparing and routing documents for review/approval and tracking various project submittals.

Qualifications

• Bachelor’s degree in construction management or a high school diploma with 2+ years of administrative, project coordinator and or document control experience within the construction industry.
• Strong written and verbal communication skills, with the ability to relay detailed information.
• Knowledge of applicable programs, Microsoft Office, Word, Excel, PowerPoint, MS Teams, Adobe Acrobat, and SharePoint.
• Develop, interpret, and adhere to all policies and procedures.
• Must be willing to work full-time on-site.
• Ability to work on a team and support project and organizational goals.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

About Us

Hill International, with more than 4,400+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com.

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com.

This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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