Project Travel Coordinator

PowerToFly; Hawaii; On-site; USD 73,000 - 122,000; Full time

Job summary

Deloitte's GPS team seeks a Project Integration Engineer II to manage deployment travel, ensure compliance, and coordinate security access for government contracts.

You will work with Front Office and Security teams to maintain records, plan travel, and ensure regulatory requirements are met across CONUS and OCONUS deployments.

Applicants must have an active Secret clearance and relevant travel coordination experience for defense programs.

Qualifications

• Bachelor's degree or equivalent experience.
• Active Secret security clearance required.
• 2+ years of travel coordination experience, government or defense contracts preferred.
• 1+ years with FAR/JTR/Task Order travel regulations and compliance.
• 1+ years managing credentialing like PIV, CAC, security clearance documentation.
• 2+ years experience in MS Office Suite and travel management software.

Responsibilities

• Coordinate travel plans, lodging, transport, and related expenses for CONUS/OCONUS deployments.
• Ensure compliance with FAR, JTR, and TO procedures across all travel activities.
• Maintain up-to-date access records including badges, CAC/PIV, and security clearances.
• Collaborate with Front Office and Security teams to meet regulatory requirements.
• Develop and communicate travel plans for the prime team and client stakeholders.

Skills

Travel coordination

Regulatory compliance

Communication skills

Detail oriented

Project coordination

Team collaboration

Education

Bachelor's degree

Tools

MS Office Suite

Travel management software

Regulatory documentation systems

Job description

Our Deloitte AI & Engineering team to transform technology platforms, drive innovation, and help make a significant impact on our clients' success. You'll work alongside talented professionals reimagining and reengineering operations and processes that are critical to businesses. Your contributions can help clients improve financial performance, accelerate new digital ventures, and fuel growth through innovation.

Work You'll Do

As a Project Integration Engineer II on the project, you will:

• Gather and coordinate all deployment-related travel requirements for the contract, supporting mission needs both CONUS and OCONUS.
• Ensure all travel plans and authorizations are fully compliant with FAR, JTR, and specific TO procedures.
• Monitor, track, and facilitate contract personnel building access, including badges, Personal Identification Verification (PIV) cards, Common Access Cards (CAC), and Security Clearances.
• Maintain up-to-date records to ensure personnel meet all access requirements for deployment.
• Work closely with Front Office Specialists, Security Specialists, and other partners to verify that all travel, authorization, and reporting activities meet regulatory and contract requirements.
• Regularly review and update processes to align with evolving compliance standards and TO directives.
• Coordinate travel arrangements (transport, lodging, etc.) and review associated expense reports for accuracy, completeness, and compliance with TO regulations.
• Provide clear guidance on allowable expenses, documentation, and reimbursement procedures under FAR/JTR.
• Ensure travel and support activities related to personnel relocation and repatriation are fully aligned with established TO processes and procedures.
• Develop, maintain, and communicate the travel plan/schedule for the prime team and the client, ensuring visibility and clarity for all stakeholders.

A successful candidate would possess these skills:

• Ability to work independently and collaborate as part of a team
• Effective written and verbal communication skills
• Meticulous attention to detail and quality of work product
• Ability to build and sustain professional relationships
• Ability to lead projects or workstreamsAbility to manage and prioritize multiple tasks in a fast-paced and dynamic environment
• Strong interpersonal skills and professional demeanor
• Ability to meet deadlines
• Ability to provide clear guidance to others

The Team

Deloitte's Government & Public Services (GPS) practice - our people, ideas, technology and outcomes - is designed for impact. Serving federal, state, & local government clients as well as public higher education institutions, our team of professionals brings fresh perspective to help clients anticipate disruption, reimagine the possible, and fulfill their mission promise.

Our Industry Solutions clients seek verticalized solutions that transform how they sell products, deliver services, generate growth, and fulfill mission-critical operations. The Industry Solutions offering delivers integrated business expertise with repeatable scaled technology solutions that are specifically engineered for each sector's IndustryAdvantageTM.

The Project Delivery Talent Model is designed for professionals with specialized skills that align to a current client need. Team members focus on delivering services to clients, without additional expectations related to business development or promotion. Their employment is tied to their role on a project, and they are eligible for a benefits package that is competitive for project delivery-focused professionals.

Qualifications

Required:

• Bachelor's degree or equivalent experience
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
• Active Secret security clearance required
• 2+ years of experience in travel coordination, preferably for government or defense contracts.
• 1+ years experience with FAR, JTR, and Task Order (TO) travel regulations and compliance standards.
• 1+ years experience managing credentialing processes such as PIV, CAC, and security clearance documentation.
• 2+ years experience in MS Office Suite and travel management software.

Preferred:

• Experience coordinating travel or deployment activities in support of government or defense sector contracts.
• Familiarity with both CONUS and OCONUS deployment processes.
• Prior experience supporting large teams or multiple projects simultaneously.
• Exposure to enterprise travel systems or digital credentialing platforms.

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $73,100 to $121,800.

You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.