Project Support Specialist

utaustin; United States; On-site; USD 52,000 - 64,000; Full time

Job summary

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin seeks a Project Support Specialist to coordinate planning and execution of outreach activities and projects for educators. You will communicate with trainers and participants, handle registrations, and organize events.

The role requires travel up to 20%, some evenings/weekends, and the ability to adjust schedules for professional learning.

Qualifications

• Minimum of a high school diploma plus two years of experience in an office or customer facing role.
• Experience coordinating in-person and online workshops and events for K-12 educators.
• Experience creating and processing requests for agreements, purchase orders, and payments per UT Austin procedures.
• Proficiency with Asana, Google collaboration tools, and Microsoft Office; ability to learn other tools quickly.
• Highly organized with ability to manage multiple projects concurrently.
• Capacity to manage a project with shared responsibilities across internal and external teams.
• Willingness to travel up to 20% with travel costs covered by UT Austin.
• Willingness to shift work schedule for professional learning in afternoons, evenings, and weekends.

Responsibilities

• Coordinate and host events: organize in-person and virtual workshops, events, and courses for educators.
• Manage event creation and listings in registration systems, websites, and Canvas.
• Attend in-person events as onsite coordinator; travel required.
• Handle materials and logistics: prepare and ship materials for conferences at multiple levels.
• Mail materials for virtual workshops to participants and facilitators.
• Coordinate documentation for agreements and payments; track progress of orders and payments.
• Liaise with participants, facilitators, vendors, and internal staff for events and initiatives.
• Enter and manage event and participant data in registration/database systems; track attendance and materials.
• Run reports on program impact and CPD hours; detail schools, districts, and teachers served.

Skills

Strong communication

Highly organized

Project management

Travel up to 20%

Education

High school diploma

Tools

Asana

Google Workspace

Microsoft Office

Job description

Project Support Specialist

Hiring Department: Texas Advanced Computing Center

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: PICKLE RESEARCH CAMPUS

Job Details

General Notes

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin is one of the leading supercomputing centers in the world, supporting advances in computational research by thousands of researchers and students. TACC staff help researchers and educators use advanced computing, visualization, and storage technologies effectively, and conduct research and development to make these technologies more powerful, more reliable, and easier to use. TACC staff also educate and train the next generation of researchers, empowering them to make discoveries that advance knowledge and change the world.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

The position will coordinate planning and implementation of outreach activities and projects including communication with trainers and participants, registration, and event organization.

Responsibilities

• Coordinate and Host Events: Organize and facilitate in-person and virtual workshops, events, and courses for educators.
• Manage event creation and listings in registration systems, on the website, and in Canvas.
• Attend in person events as onsite coordinator. Duty requires travel.
• Materials and Logistics Management: Prepare and ship materials for local, state, regional, and national conferences.
• Mail materials for virtual and remote workshops to participants and facilitators.
• Documentation and Payments: Coordinate submission of documentation for generating agreements and payments.
• Track progress and completion of agreements, purchase orders, and payments.
• Communication: Liaise with participants, facilitators, vendors, and internal personnel related to events, workshops, and initiatives.
• Data Management and Reporting: Manage and enter event and participant data in the registration/database system.
• Track participant attendance and materials.
• Run reports summarizing program impact, Continuing Professional Development hours earned, and details of schools, districts, and teachers served.

Required Qualifications

• Minimum of a high school diploma plus two years of experience working in an office or customer facing role
• Experience with in-person and online workshop and event coordination and support for K-12 educators
• Experience with information needed to create and process requests for agreements, purchase orders, and payments based on UT Austin procedures and requirements
• Proficiency in working with Asana, Google collaboration tools, and Microsoft Office and ability to quickly learn how to use other communication and productivity tools.
• Highly organized with the capacity to work on multiple projects concurrently
• Capacity to manage a project with responsibilities shared across internal and external team members
• Capability to work effectively when under pressure and with tight timelines; flexibility and ability to continuously improve methods and procedures
• Ability and willingness to travel up to 20% time (All travel costs are covered by The University of Texas at Austin)
• Ability and willingness to shift work schedule to support or manage professional learning in afternoons, evenings, and weekends to accommodate teacher participants
• Proficient and comfortable with exploring new technology
• Strong communication skills
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Familiarity with PK-12 computer science education programs and projects in Texas and nationally
• Knowledge in tracking and data collection relevant to workshops, events, and statewide initiatives

Salary Range

$52,000+ depending on qualifications

Working Conditions

Typical office work environment

Travel required

20-25%

Work Shift

Some evenings and weekends required

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest